Executive Administrative Assistant

Job description

Provide administrative support to Associate Vice Presidents, Directors and their teams by providing the following functions: Independently perform a variety of administrative, clerical and general business activities to maintain and support the efficient operation of their departments. Also maintain calendars/schedule appointments and meetings (including venues, videoconference, teleconferences and eMeetings); make domestic/international business travel arrangements (including agendas, registration for seminars or meetings, reconcile expense reimbursement); provide computer/project support as appropriate; and effectively manage multipe, complex administrative tasks with ability to work effectively with all levels of associates and management.

Responsibilities:

·  Assist in the preparation of eAED’s and eDE’s for contractors and associates and provide orientation to new associates and/or contractors in SD-US.
·  Work closely with Executive Administrative Assistant and Administrative Assistant counterparts within the department and the company at large to coordinate meetings and any and all departmental activities, including product assignment list, coordination of vacation schedule and collection of data when requested by management.
·  Responsible for scheduling, recording and following up on action items resulting from weekly meetings and upper management requests.
·  Manage Associate Vice President's complex and changeable calendar, coordinate travel arrangements (domestic and international) and schedule meetings.
·  Be responsible for compilation and accurate input of weekly and monthly accomplishments into executive summary for senior management.
·  Provide back-up administrative assistance to other assistants within the department
·  Provide administrative support to GPE associates while in Bridgewater or other, including scheduling meetings and making travel arrangements
·  Participate in GPE AA quarterly meetings, give input and prepare presentations when required

Skills required:

·  Excellent communication skills (oral/written) in the native language and preferably in English as well when English is the second language).
·  Ability to prioritize work in a fast-paced, deliverables oriented department.
·  Excellent interpersonal skills with ability to work with all levels of associates including management both within and outside the department, including outside experts and their staffs.
·  Good working knowledge of Microsoft Word, Excel and PowerPoint with the ability to quickly learn other systems and databases as needed.
·  Demonstrate proactive initiative and ability to adapt to changing situations.
·  Excellent attention to detail and proof-reading of finished tasks.
·  Coordinate every aspect of working with outside experts (Confidentiality Agreements, Contract Request Forms, eContract Approval Forms, Consulting Agreements and Work Orders, invoicing and payment of these experts). This includes communicating with these experts and their staffs.

 

Basic Qualifications:

·  High school diploma
·  Minimum of 5 years senior administrative assistant experience.
·  Experience in communicating /working with all levels of associates and management.
·  Experience managing confidential matters with discretion and diplomacy

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.