Executive Team Assistant

Job description

What's your ambition? Is it a big goal or small steps? Professional or personal? We'd like to know, because we make your ambitions our business.
If you're looking for the next step in your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.

You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours.
 

The Executive Team Assistant will support the Head of Federal Government Business in addition to the Leadership Team. Based in the JLL Canberra office, you will be responsible for diary maintenance, presentations, arranging travel, and internal JLL expenses, reporting and invoicing to assist ensure the team operates as smoothly and as efficiently as possible

Please note that this role is a 12 month Fixed Term Contract.

Key responsibilities

·  Managing multiple diaries as requested, liaising with internal/external persons, booking venues, within a timely manner for meetings to occur seamlessly,
·  Co-ordinating monthly team meetings, taking and distribution of minutes,
·  Providing support for the planning and coordination of marketing events and functions as required,
·  Coding and submitting and cash reimbursements and payment of invoices,
·  General administration, including creating and formatting various forms of correspondence, emails, and presentations .

Sound like the job you are looking for? Before you apply it's also worth knowing what we are looking for:
This role is all about enthusiasm and prioritization. You will be a self-starter and be able to think on your feet to problem solve. You are an experienced Administrator or may have even worked as an Executive Assistant before! Equally, you will have the perfect blend of ambition, ability and attitude. Team this with your advanced administrative skills and systems experience which you have ideally gained in an agile and professional environment with an interest in learning and getting involved; you will be guaranteed success in this role.

You must be an Australian Citizen in order to comply with our clients requirement.

Want to apply?

Apply now on our Careers website, quoting the reference CDREQ105341.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submission will not be accepted.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.