Executive Assistant, Business Solutions

Job description

We are looking for an Executive Assistant, Business Solutions.

Abo ut JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

What this job involves:

·  Providing all the necessary support for global Executives on a daily basis
·  Organizing international travel including meetings, accommodation and transport arrangements, producing detailed itineraries often of a complex nature
·  Responsible for meetings’ arrangement and co-ordination
·  Dealing with telephone calls and emails from various stakeholders in a professional manner and escalating any issues
·  Drafting documents and correspondence when required
·  Preparing Intermediate/Advanced PowerPoint presentations when required
·  Organising events for the team
·  Reminding the manager/executive of important tasks and deadlines
·  Prepare and process expense reports in a timely manner and in accordance with Company’s policy.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity. Sound like you? To apply you need to be / have:

·  Fluent English is a must
·  High level of professionalism with at least 5 years of international corporate experience in a similar role
·  Demonstrated competence of working at Executive management level
·  Great with organizing appointments and coordination with all the meetings and booking, good follow up skills (on calendar invites and reviews)
·  Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
·  Have a great understanding of logistics while traveling around the world; good with time zones
·  Ability to work in a team with multi-stakeholders
·  Accuracy and excellent attention to detail
·  Is proactive in managing complex calendars and can take accurate minutes for meetings (if and when required)

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
 

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.