Executive Assistant

Job description

What's your ambition? Is it a big goal or small steps? Professional or personal? We'd like to know, because we make your ambitions our business.
 
If you're looking for the next step in your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.

You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours.
 

In this role, you will provide full secretarial and executive support to both Directors in the Office Leasing team. This is a client facing role where you will have to engage with leasing clients around a whole host of tasks. This opportunity will also give you the opportunity to make the role your own and manage some of the team members too.

Key responsibilities;

·  Fully lead the Leasing team’s support efforts in partnering with the agents
·  Manage the administration, marketing / PR and analyst functions across the whole team (including managing team members),
·  Preparation and execution of the submission process from initial RFP through to completion,
·  Manage end to end internal and external communications,
·  Drive the Vic Leasing business plan including implementation of new processes and innovations to ensure greater efficiencies,
·  Implement an additional level of accountability to the whole team.

Sound like the job you are looking for? Before you apply it's also worth knowing what we are looking for:
 
This role is all about enthusiasm and prioritization. You will be a self-starter and be able to think on your feet to problem solve.

To be successful in this role, you must have:

·  Experience working in a secretarial role in a large team or as support to a senior business leader
·  A proven background in managing staff members as direct reports

Equally, you will have the perfect blend of ambition, ability and attitude. Team this with your advanced administrative skills and systems experience which you have ideally gained in an agile and professional environment with an interest in learning and getting involved; you will be guaranteed success in this role.

Want to apply?

Apply now on our Careers website, quoting the reference REQ108240.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submission will not be accepted.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.