Executive Assistant

Job description

Essential Functions

·  Promote the mission, vision, and values of the organization.
·  Provide full executive support to the Vice Chairman and represent the TEAM to the public through personal, telephone, and electronic communications.
·  Provide administrative support to the Team.
·  Responsible for day-to-day office operations and record keeping systems.
·  Prepare and edit correspondence, communications, presentations, and other documents.
·  Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
·  Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
·  Maintain an efficient flow of work in the department.
·  Coordinate travel arrangements for the Vice Chairman.
·  Perform other duties as assigned.

Professional Requirements

·  Adhere to dress code, appearance is neat and clean.
·  Maintain confidentiality at all times.
·  Provide excellent customer service.
·  Report to work on time and as scheduled.
·  Represent the organization in a positive and professional manner at all times.
·  Comply with all organizational policies and standards regarding ethical business practices.

Qualifications

·  Minimum 5-10 years of experience supporting administration at the executive level required.
·  An Associate Degree, or higher, in business administration, administrative assistant, or related field preferred.
·  Excellent computer skills. Proficiency in MS Windows and Office (Word, Excel, PowerPoint, and Outlook).

Knowledge, Skills, and Abilities

·  Knowledge of administrative services.
·  Strong organizational and interpersonal skills.
·  Ability to determine appropriate course of action in more complex situations.
·  Ability to work independently, exercise creativity, attentive to detail, and maintain a positive attitude.
·  Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
·  Ability to maintain confidentiality of all medical, financial, and other information.
·  Ability to complete work assignments accurately and in a timely manner.
·  Ability to communicate effectively, both orally and in writing.
·  Ability to handle difficult situations involving JLL stakeholders and others in a professional manner.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.