Executive Assistant

Job description

Job Description

Executive Assistant

Position Description
CGI is currently seeking an Executive Assistant to provide high level administrative support for one or more of our Vice-Presidents.

If you are looking for a growth opportunity that will effectively utilize your talents and allow you to contribute to a premier organization, we invite you to apply on-line.

The ideal candidate for this position will have a high level of energy, decorum and discretion that is second to none. You possess the "6th sense" that allows you to be 2 steps ahead at all times. You will have experience in a fast paced professional consulting environment supporting senior leadership and have a good understanding of both technical and business vocabulary.

You will be able to effectively navigate and manage complex and time-sensitive/urgent situations and have a tolerance for ambiguity. You are adept at working effectively with a wide variety of people inside and outside the organization. Finally, as the ideal candidate, you will have a positive and agile approach to keeping the environment organized and the team you support productive.

Your future duties and responsibilities
1. Executive Administrative Support:
• Provide confidential executive support to one or more Vice-Presidents and their Director teams.
• Schedule internal and external meetings, providing proactive and real-time calendar management.
• Screen requests to determine priority level, including visitors, phone calls, and incoming correspondence. Gather, compile, verify, and analyze information for the executive’s use in documents such as memos, letters, reports, speeches, presentations and news releases.
• Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as customers, media, and the public.
• Handle external requests with tremendous tact and diplomacy.
• Maintain administrative procedures, including business mail, travel arrangements, expense reports, authorizations and approvals, etc all in line with company policies and procedures.

2. Project Co-ordination:

• Assist with the planning, co-ordination, organization of all requirements of large scale events, conferences and executive team activities.
• Assist with preparation of multi-media presentation material, collateral and theme strategies using MS PowerPoint, MS Word and MS Excel.
• Create planning documents and liaise with specific partners, vendors or suppliers.
• Manage timeframes and budget related requirements.
• Participate in special project assignments on an as-required basis.

Required qualifications to be successful in this role
• Minimum 5 years related experience supporting senior level executives ideally in a large professional organization.
• Resourceful and intuitive self-starter, able to thrive in a fast-paced, dynamic setting and enjoy multi-tasking in a technical and administrative environment.
• Extremely pro-active, with an energetic and professional demeanor and high sense of urgency.
• Proven achiever and polished professional.
• Resourceful, with the ability to prioritize, multi-task and meet deadlines with minimal supervision.
• High level of professionalism, customer service, energy, speed and accuracy.
• Independent judgment, absolute discretion and diplomacy.
• Confidential, dedicated and punctual.

Required qualifications to be successful in this role
• Excellent communication skills (verbal and written); French language would be an asset.
• Advanced planning and organization skills.
• Professional corporate image combined with strong interpersonal skills.

Technical Skills required for the role:
• Advanced MS Word
• Advanced MS PowerPoint
• Advanced MS Excel
• Calendar Management
• Meeting and Event Planning/Management
• Presentation Preparation/Co-ordination

Build your career with us.

It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change—supporting our clients’ digital journeys and offering our professionals exciting career opportunities.

At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.

Be part of building one of the largest independent technology and business services firms in the world.

Learn more about CGI at www.cgi.com.

No unsolicited agency referrals please.

CGI is an equal opportunity employer. In addition, CGI is committed to providing accommodations for people with disabilities in accordance with provincial legislation. Please let us know if you require a reasonable accommodation due to a disability during any aspect of the recruitment process and we will work with you to address your needs.

Skills

·  Administrative Support

Reference

719555