Executive Assistant

Job description

DESCRIPTION

Amazon Web Services (AWS) is seeking an energetic, multi-tasking and self-motivated Executive Assistant to support two directors and team within the Serverless Org. The EA will also provide additional support to the Program Manager/EA to the GM & site lead.

As a support partner to the Directors, this role encompasses everything from managing complex calendars and travel,to maximizing time efficiency and working closely with other EAs within AWS and throughout Amazon. This position will manage critical meetings in a fast-paced environment and continuously seek new opportunities to make the Directors and their teams more efficient.

Our ideal EA candidate is organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth operations. The position requires the capacity to work successfully in a team environment as well as strong attention to detail, efficient organizational skills and the ability to meet tight deadlines. A high level of integrity and discretion in handling confidential information is a must, and professionalism in dealing with senior professionals inside and outside the company is key. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the total picture. Some flex hours may be required.

Key Responsibilities Include (but are not limited to):
· Proactively manage complex calendars with attention to accuracy, detail and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate
· Travel coordination. Create detailed travel itineraries and coordinate with in-house travel agents to ensure smooth transitions between time zones; manage international travel processes including passport, visas and any other applicable documentation. Prepare travel for conferences internal and external.
· Organize and manage meetings (may include setting agendas and driving follow-up of action items, catering), off-sites and team-based social events, with associated budgets and logistics
· Process expense reports on a monthly basis and vendor invoices and purchase orders as needed
· Act as liaison between the Directors and their directs and associated teams
· Work in partnership with org leaders, functional business partners (e.g., Finance, HRBP) and other EAs to provide seamless support to the Directors and teams
· Understand the business priorities and identify process improvements to create efficiency and scale for the Directors and their leadership teams
· Tracking and driving completion of key deliverables and follow-up on outstanding items
· Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence, and other tasks that facilitate the Directors ability to effectively lead their teams
· Support annual operational planning process, business planning and performance review cycle
· Space management & planning
· AD HOC tasks as assigned

Amazon is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation

PREFERRED QUALIFICATIONS

· Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
· Exceptional written, verbal, and interpersonal communication skills
· Ability to work in a highly ambiguous environment
· Bachelor’s degree
· Meets/exceeds Amazon’s leadership principles requirements for this role
· Meets/exceeds Amazon’s functional/technical depth and complexity for this role

Amazon is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation

Desired profile

BASIC QUALIFICATIONS

· 3+ years of experience assisting at the leadership level
· Microsoft Outlook is essential, as well as Microsoft Word, Excel, PowerPoint