Executive Assistant

Job description

DESCRIPTION

The Alexa Experience team is seeking a self-motivated individual with good judgment, an eye for accuracy, professional integrity, and an exceptional ability to attend to details and get things done. The successful candidate will demonstrate a proven track record for taking initiative and working independently to deliver results that exceed expectations.

A successful candidate will be a strong communicator, both verbally and written. They should possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and work well with ambiguity. This role requires the ability to build a deep and trusting, long-term partnership with their organizational leadership teams and business partners as well as developing rich working relationships with executive assistants throughout the company.

Responsibilities (including but not limited to):
· Manage complex calendar and requests
· Track and help drive completion of key deliverables and follow up on outstanding items
· Schedule cost effective air/hotel/ground transportation
· Create detail travel itineraries (including smooth transitions between time zones)
· Complete and file expense reports
· Drive team activities (staff meeting agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics)
· Space management for the organization(s) the role supports
· Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle
· May support annual operational planning process

Desired profile

BASIC QUALIFICATIONS

· 3+ years of executive administrative experience
· Professional clear written and verbal communication skills
· Team space planning experience
· High level of integrity and discretion
· Advanced Outlook, Excel, and Microsoft Word experience
· Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
· HS Diploma