Executive Assistant to Managing Director

Job description

·  Chippenham, United Kingdom
·  Internal Services
·  186677
Mobility

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Job Description

Siemens Rail Automation are looking for an experienced Executive Assistant to join their team in Chippenham.

In this role you will provide professional secretarial and administrative support to the Managing Director in a fast pace, forward thinking environment where our clients, and therefore the business, require exacting standards.

What are my responsibilities?

·  Diary management, setting up meetings and visits, ensuring relevant attendance and preparation
·  Review incoming email / correspondence and where appropriate action independently
·  Organise all travel arrangements, including the necessary approvals and assessments
·  Internal, client and supplier telephone interface as required
·  Manage expense claims and approvals on behalf of Director
·  Maintain timesheets for Director and, where required, their leadership team
·  Organise internal and external meetings, incl. preparatory materials, and take minutes as required, cascade and chase actions where appropriate
·  Professionally expedite delegated actions from Director
·  Plan and review the Director's commitments and reporting schedules to assist Director in meeting internal and external commitments, as well as delivery of goals and initiatives
·  Ad hoc project work and tasks requiring research and data collection
·  Prepare presentations and reports targeted at a variety of audiences, e.g. customers, employees, senior management, key stakeholders etc., ensuring necessary quality achieved every time
·  Compile reports and liaise directly with contributors to ensure timely submission
·  Maintain filing systems and controlled documents
·  Implement and manage processes in line with company policies and directives
·  Interface and communicate with senior client representatives and other stakeholders on behalf of Director
·  Liaise with senior management within Siemens on behalf of Director
·  Establish good working relationships with other Personal Assistants internally and externally, as well as the wider Siemens Admin Team, supporting where required
·  Organise periodic events
·  Provide support to other Directors and Senior Management as required
·  Troubleshooting and problem solving when circumstances dictate (e.g. technology failures)
What do I need to qualify for this job?

·  Recent experience collaborating with and supporting at Executive/Director level (essential)
·  High integrity, with the ability to work with complete confidentiality (essential) and discretion
·  Proactive and able to work under pressure, as well as prioritise with minimal supervision (essential)
·  Excellent organisational skills and professional working style, with advanced Microsoft Office skills, and excellent attention to detail (essential)
·  Good interpersonal skills, relationship building ability, and a strong communicator confident engaging at all levels (essential)
·  A team player, flexible in approach and attitude, able to establish and maintain positive working relationships (essential)
·  Assertive and deadline driven (essential)
·  Be able to analyze or recognize problems and refer them to the right person for swift resolution (essential)
·  Exercise good judgement with the ability to make sound decisions (essential)
About us
We're Siemens. A collection of over 377,000 great minds who are all making the future and you could be one of them. We have offices across the UK, full of talented individuals helping us to challenge the today and work towards a brighter tomorrow.

Want to join us and be a Future Maker?
We're excited to hear that you would like to join us here at Siemens. Our people love it here and we want you to be a part of helping us make real, what matters.

We are looking forward to receiving your online application. Please ensure you complete all areas, of the application form, to the best of your ability to help us review your suitability for the role. We will be in contact as soon as possible with an update on your application.

What else do I need to know?
The benefits package for this role includes not only a generous base salary, but an annual bonus. We know that not everyone's lifestyle is the same, so we operate a flexible benefits scheme where you can tailor your benefits package to suit you.

If we all thought the same, we would never think of anything new. That's why we recruit great minds from all walks of life. We embrace diversity and create what's right for the world by employing the people who live in it.

Siemens recognise that building a diverse workforce is critical to the success of our business. We strongly encourage applications from a diverse talent pool and welcome the opportunity to discuss flexibility requirements and workplace adjustments with all our applicants to encourage agile working and innovation.

Job ID: 186677

Organization: Mobility

Company: Siemens Mobility Limited

Experience Level: not defined

Job Type: Full-time

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