Executive Assistant

Job description

·  Houston, United States of America
·  Finance
·  185186
Controlling and Finance

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Job Description

Provide administrative support to the Head of CF R NAM and team, assisting in daily office needs and managing the team's general administrative activities.

Responsibilities

·  Provide executive-level administrative support
·  Process highly confidential and critical information.
·  Review and update assigned calendars, including creating, accepting or declining appointments, and identifying/resolving scheduling conflicts
·  Coordinate travel arrangements and process travel expenses (domestic and international) for manager and team
·  Plan, prepare, and organize all offsite and quarterly staff meetings/team events
·  Complete miscellaneous tasks and projects as assigned and communicates status in the format agreed upon by manager
·  Organize meetings, reserve conference rooms and equipment, and coordinating catering service.
·  Liason for various monthly meetings. Responsible for preparation, assembly and distribution of the meeting materials, meetings minutes and action items
·  Partners and collaborate with applicable departments and other administrative staff to support department initiatives, meetings or projects
·  Complete assigned processing and documentation of reports using knowledge of applicable systems and support resources.
·  Point of contact for all documents requiring signature
·  Serves as a point of contact for all internal and external customers
·  Create all Purchase Requisitions/Purchase Orders for the department
·  Support Cash and Banking Team with daily cash sheets and other activities, as needed
·  Point of contact for property management, as necessary
·  Procures Supplies
·  Ricoh copier management
·  Maintaining filing systems, preparing and sorting mail, and pick up and distribute of information.
·  FedEx shipments
·  Provide general support to team with MS Office suite applications / tips & tricks
·  Interface with IT department (procure laptops, iPhones, contact helpdesk for connectivity issues, etc.)

Required Skills

·  Ability to thrive in a fast paced, changing environment with multiple priorities.
·  Outstanding work ethic, professional attitude & strong communication skills (verbal/written).
·  Senior knowledge in Microsoft Office programs, calendar management and expense reporting.
·  Strong Excel, Power Point and Outlook skills.
·  Highly organized and detail oriented with ability to interface with personnel at all levels.
·  Ability to perform with only general instruction on new assignments and with minimal direction

Preferred Knowledge/Skills, Education, and Experience

·  5+ years of administrative support experience at the senior or executive support level.

Siemens AG (Berlin and Munich) is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability and internationality for more than 170 years. The company is active around the globe, focusing on the areas of power generation and distribution, intelligent infrastructure for buildings and distributed energy systems, and automation and digitalization in the process and manufacturing industries. Through the separately managed company Siemens Mobility, a leading supplier of smart mobility solutions for rail and road transport, Siemens is shaping the world market for passenger and freight services. Due to its majority stakes in the publicly listed companies Siemens Healthineers AG and Siemens Gamesa Renewable Energy, Siemens is also a world-leading supplier of medical technology and digital healthcare services as well as environmentally friendly solutions for onshore and offshore wind power generation. In fiscal 2018, which ended on September 30, 2018, Siemens generated revenue of €83.0 billion and net income of €6.1 billion. At the end of September 2018, the company had around 379,000 employees worldwide. Further information is available on the Internet atwww.siemens.com .

Job ID: 185186

Organization: Controlling and Finance

Company: Siemens Corporation

Experience Level: Experienced Professional

Job Type: Full-time

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more,Click here .

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more,Click here .

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