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Executive Administrative Assistant

  • Internship
  • Tarrytown (Montgomery)

Job description



·  Tarrytown, United States of America
·  Internal Services
·  199511
Siemens Healthineers

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Job Description

The NAM LD Marketing Administrative Assistant (office-based position) is responsible for supporting the head of NAM LD Marketing and the marketing organization. This individual must be able to multi-task in a fast-paced environment and have an outstanding internal and external customer service attitude and spirit.This individual must provide proper handling of confidential employee information and company financial information.

Duties will include scheduling travel and meeting/meals, along with calendar management, expense management, presentation creation support, new hire onboarding support and other duties as needed.

The individual must have excellent time management skills, prioritization skills, interpersonal skills, and computer skills. This position requires a wide range of experience in providing administrative support to senior level executives, and their managers or groups.

Responsibilities

·Providing high-level administrative support

·Provide proper handling of confidential employee information and company financial information.

·Producing, proofing, and editing complex correspondences

·Compiling and analyzing complex information for inclusion in reports and preparing presentations.

·Processing highly confidential and critical information.

·Maintaining filing systems, preparing and sorting mail, and pick up and distribute of information.

·Processing forms, making copies, preparing faxes, and maintaining and ordering office supplies.

·Act as a point of contact for facilities and IT helpdesk issues.

·Processing expense reports and purchase requisitions and follow up on payment of reimbursements/invoices as needed.

·Maintaining calendars, set up appointments, schedule travel arrangements, answer phones, provide information to callers, and take messages.

·Organizing meetings, reserve conference rooms and equipment, and coordinating catering service.

·Act as an information resource on organization policies and procedures.

·Coordinating special projects and department activities.

Required Knowledge/Skills, Education, and Experience

·Ability to thrive in a fast paced, changing environment with multiple priorities.

·Senior knowledge in Microsoft Office programs, calendar management of expense reporting.

·Strong Excel, Power Point and Outlook skills required.

·Highly organized and detail oriented with ability to interface with personnel at all levels.

·Ability to perform with only general instruction on new assignments and with minimal direction

Preferred Knowledge/Skills, Education, and Experience

·3+ years of administrative support experience at the senior or executive support level.

·Strong Microsoft Office skills (Outlook, Word, Excel and Power Point)

·Bachelor's degree preferred

Job ID: 199511

Organization: Siemens Healthineers

Company: Siemens Healthcare Diagnostics Inc.

Experience Level: Experienced Professional

Job Type: Full-time

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more,Click here .

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more,Click here .

California Privacy Notice
California residents have the right to receive additional notices about their personal information. To learn more, clickhere .

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