Personal Assistant to the Vice President Temp role

Job description

Job Purpose

Provide administrative support to the Vice President-Energy as well as oversee all legal and

contractual activities for the company.

Responsibilities

Manages the Country President's calendars and schedules appointments.

Schedule and organize complex activities such as meetings, travel, and department activities for all

members of the Management Committee.

Prepare agendas, notices, minutes and resolutions for corporate meetings.

Performs complex and confidential secretarial functions including developing and typing taped

dictation or written correspondence. Responds to routine external correspondence.

Organize and prioritize large volumes of information and call, sort and distribute mail, open mail

for the Country President and determine level of priority.

Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related

meetings

Liaising and negotiating with legal solicitors firms as well as company clients on

contractual activities

Drawing up legal contracts as well as explaining legal documents.

Preparing legal documentation for the conveyance of any litigation and probate work with the

company external legal advisor

Transcribing dictation of correspondence and various other legal document

Desired profile

Qualifications :

Knowledge and Skills

High level of interpersonal skills to handle sensitive and confidential situations.

Position continually requires demonstrated poise, tact and diplomacy.

Able to interact and communicate with individuals at all levels of the organization.

Knowledge of a variety of computer software applications in word processing, spreadsheets,

database and presentation software (MSWord, Excel,PowerPoint)

Continual attention to detail in composing, typing and proofing materials, establishing priorities

and meeting deadlines.

Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple

competing tasks and demands.

Identify and resolve problems in a timely manner, gathers and analyzes information skillfully and

maintains confidentiality.

Maintain confidentiality, remain open to others' ideas and exhibits willingness to try new things.

Good communication skills to be able to speak clearly and persuasively in positive or negative

situations and demonstrates good presentation skills.

Edits work for spelling and grammar, presents numerical data effectively and is able to read and

interpret written information.

Plan/organize, prioritizes, plan work activities and use time efficiently.

Demonstrate accuracy and thoroughness when carry out work activities to ensure quality.

Adapt to changes in the work environment, manages competing demands and is able to deal with

frequent change, delays or unexpected events.