Project Document Controller - EECE
Internship Cairo, مصر Teaching
Job description
Documentation structuration:
· Prepare the documentation trace file to generate the transmission forms during the exchange between customers, suppliers and construction site
· Identify the needs in translations and printing terms, select in collaboration with SCQ the reliable suppliers to secure execution management.
Workspace preparation:
· Gather all the information required to start the project in the tool
· Request the reference file/repository creation
· Create & implement the adapted structure in offer phase and in execution with the Information System collaboration
· Use project related templates (graphics, specific models) and ask the creation of new templates if needed
Management of documentation during the project:
· Confirm the documentation delivery dates (Due Date) in cooperation with the Team Leader
· Creation, control and follow up of documentation tracking file PEC --> Customer and Site
· Ensure the transfer of documents (Reference/Repository -> Portal or email)
· Secure the ""workflow"" (roles) for each document (give priority to delivery of package of documents)
· Identify critical documentation according to the project schedule and understand the importance of Customer deliverables
· Participate on IS user workshops to communicate best practices"
· Sharing regular progress reports during the coordination meetings, if necessary alert the deviations and propose solutions
· Communicate the processed information to the Site Works team
· Ensure the completeness of documentation and recover the information required from the different actors. Recover site works test records.
· Inform the site works team of document modifications in progress.
· Conduct and participate in final documentation
Desired profile
Qualifications :
Main Requirements:
· Bachelor degree from a reputable university
· 1-3 years in the field "document management” with strong technical background (to organize & sort documents) preferably in the same industry
· Knowledge of project control methods and documentation management tools
· Professional User of MS Office, Pack Office Master, knowledge of an existing GED would be additional
· Fluency in English language & French
· Excellent communication skills either offline or online
· Ability to work independently and as a member of a cross-functional team
· Time Management; Great capability of time management and adaptation with different processes
· Ownership & Commitment; Fully dedication and commitment for the assignment with highly attitude
· Adhering to the principals & values