Operations Assistant Primary Care

Job description

Operations Assistant Primary Care

About Sanofi Business Unit

Sanofi is a global life sciences company committed to improving access to healthcare and supporting the people we serve throughout the continuum of care. From prevention to treatment, Sanofi transforms scientific innovation into healthcare solutions, in human vaccines, rare diseases, multiple sclerosis, oncology, immunology, infectious diseases, diabetes and cardiovascular solutions and consumer healthcare. More than people at Sanofi are dedicated to make a difference on patients' daily life, wherever they live and enable them to enjoy a healthier life.

Key responsibilities includes:

Following up of approvals related to BUs' Activities/Events

·  Preparing documentation and monitoring project approval flow
·  Contacts with vendors (collection of offers- catering, airfare, branding...)
·  collecting all info needed for financial elements
·  other supporting ad hoc tasks (i.e. other supporting documentation collection)
·  providing support during Due diligence performance
·  Archiving of supporting documentation

Preparing simple agreements related to BUs' Activities/Events

·  Simple Contract Lecture/Training agreements and other agreements with HCPs
·  Preparation of Invitation letters/Hospitality agreements
·  Maintaining contract database

Organizing logistics related to BUs' Activities/Events

·  Organization and coordination of all team meetings (Cycle meetings, Kick off meetings, other team meetings etc.)
·  Organization of accommodation, airfare, transfers, meals etc. for HCPs attending local/international congresses; ICD contact

Promotional spend Tracking and reporting:

·  regularly track and report promo costs (PAF, invoices, contracts, travel expenses…), regularly maintain transparency share folder, accruals preparation

Archiving of documentation related to Promotional Materials

·  Maintain the list of approved Promo Materials per year
·  Distribution of promo material (including related paper work - entry notes/delivery notes)
·  Regular inventory check-ups (2x per year or yearly or else)

Donations & Other Contributions:

·  support in collecting documentation from Requestors; filling in related forms; collecting signatures

About You

In this role you will need to have:

Essential requirements:

·  Stable location: in Ljubljana or in Sarajevo
·  Bachelor's degree in Health studies/ Business Administration or relevant working experience
·  2-3 years of professional experience in similar position in Pharma is an advantage
·  Excellent office organizational and filing skills
·  Fluent in English language
·  Fluent local language
·  Very good PC skills
·  Communication skills/ Negotiation skills
·  Planning and organizing skills
·  Confidentiality
·  Integrity
·  Time Management
·  Team spirit
·  Act for Change
·  Co-operate Transversally
·  Strive for Results
·  Commit to Customers

What Sanofi can offer you?

·  We offer outstanding and multicultural work environment, recognized as great place to work
·  We empower people to execute tasks, even beyond their immediate responsibilities
·  We have built unique culture of best practice sharing and transparency

About Sanofi

Empower Life Everyday

At Sanofi we work across human health from vaccines to rare diseases, and consumer healthcare. This creates opportunities to work across different areas to build a diverse and exciting career. Sanofi has the capabilities and resources to support your aspirations to fulfill your ambitions and be the best you can be.

Our purpose at Sanofi is to work passionately every day to understand and solve healthcare needs of people across the world. Our ambition is by 2025, to be a top 3 innovative, global and diversified human healthcare company. One that embraces transformative technologies and is focused on its area of excellence, which means we're not there to try to solve everybody's problems. We want to focus on those areas where we know we are making a difference.

The values we are live by are teamwork, courage, respect and integrity.

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.