Executive Admin Assistant -- Global Switch Team

Job description

Job Description: Senior Administrative Assistant  - Global Switch Team

Key Accountabilities – Organizational:

·  Category Head Diary
·  Switch team yearly calendar creation and management
·  Organization of international business trips: mission orders, travel planning, expense account, visas for the Category Head and selectively for members of the team
·  Formatting / designing power point presentations on switch from time to time
·  Meeting organization for the Category Head and the teams, involving US and outside US teams
·  Updated distribution lists and organization chart.
·  Own travel budget for the switch team, ensure regular updates and spending to plan
·  Enter Purchase Requisitions into eBuy and Track Invoices.
·  Validation in systems (AED, AIF, mission orders /expense account, eBay)

Work schedules:

·  Category Head based in the UK
·  Team is geographically dispersed (US, France, Germany, Japan). 
·  There may be some occasions where out of hours support is requested. Overtime will be provided 
·  Start time: Ideal but not mandatory 7:30 am

Qualification/work expérience:  

·  BTS Assistant Manager or equivalent experience.

  IT Skills: 

·  Software tools (Pack Office, SharePoint, Excel).
·  Business tools (MyTravel, eBuy, eBap, init …).
·  Working distance (videoconferencing, webmeeting, telepresence).

Skills:

·  English required 
·  Excellent communicator both written and verbal.
·  Discrete and highly trustworthy
·  Excellent time management and the ability to be proactive
·  Tact and diplomacy

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

#GD-SA

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.