Offers “Roche”

Expires soon Roche

Procurement Specialist SME

  • Internship
  • COSTA RICA
  • Energy / Materials / Mechanics

Job description



·  Job facts

Procurement Specialist SME Job Description Summary

Provides administrative and clerical support specifically related to purchasing department activities, managers or staff. Maintains files, logs, records of invoices, purchase orders and other related documentation. Maintains information on computer systems. Assists in expediting orders. May assist buyers in contacting vendors to obtain prices and schedule delivery dates. May develop and maintain resources for assigned commodity items. Assignments may require initiative regarding pricing revisions, order cancellations, discontinued items, acceptable substitutes, delivery date revisions and invoice discrepancies, reporting, data analysis, and metrics assurance.

Duties

The Procurement Specialist SME will be responsible for the downstream procurement process for indirect purchases. Must ensure the process aligns and comply the Global and Local Affiliate Procurement Policy. The buyer will be gatekeeper of any missing information to follow up with the business before the PO is created and will provide support to end users and suppliers when required. Besides this, the SME will be the main point of contact for the buyer's team, to support them and help them whenever they need help during the procurement or invoice handling process. The SME will help the Procurement Team Leader with escalations, reporting, metrics, data analysis, process improvement ideas and projects related to the process.

·  Maintain Roche's high standards of service to existing and prospective internal customers.
·  Promote the professional reputation of the Department by delivering Procurement activities.
·  Execute the day-to-day activities according to the agreed service level in the Procurement Process field and in compliance with the SOPs of the respective business sub-process.
·  Review, prioritize, and process purchase requisitions within specified Service Level Agreement (SLA). This includes: general inquiries, placing over 200 orders per month using SAP, expediting, etc.
·  Responsible for investigation to close invoices blocked for payment (single point of contact for invoice reconciliation).
·  Collaborate with Receiving and Accounts Payable to expedite processing of receipts and invoices within 1-2 working days of notification.
·  Responsible for intervention on orders requiring procurement expertise before being fulfilled by suppliers.
·  Partner with requestors, stakeholders and suppliers to solve all issue related to the requisitioning process.
·  Work together with Vendor Master Data team for new vendor creation or updates.
·  Support and help end user with questions the may have during the Procurement Process such as requisition creation, PO status, Invoice related questions and status.
·  Support and help supplier with questions during the procurement process such as PO values, PO information/clarification, invoice related questions and status.
·  Support and enforce Procurement policies, and all other Purchasing requirements (contract, quote, care4cash program) and audit or regulatory requirements
·  Receive and attend escalation from the affiliate, from the vendors, from the buyers or from others teams in RSS.
·  Responsible to help the buyers to escalate situations in where they need further help.
·  Responsible to help with the weekly, monthly and quarterly reports to present metrics and data analysis.
·  Collaborate with Team Leader and Procurement specialists to work on process improvement ideas, guide the buyers and help with their ideas.
·  Participate in procurement related projects for new system implementation, process migrations, Artificial Intelligence projects, process improvements, etc.
·  Willing to travel when business requires it.
·  Coordinate and assigned tasks within the team members.

Skills:

·  A solid understanding of the procure to pay end to end process.
·  Experience / knowledge of transactional Requisition-to-Pay (R2P) processes and systems, Technical proficiency with appropriate Procurement systems and tools
·  Strong ability to prioritize and organize work effectively, adhere to tight and established deadlines
·  Biotech/Pharma experience helpful
·  Basic analytical skills.
·  Process oriented.
·  Numeric, with strong analytical skills and creative problem solving capabilities
·  Proficient in use of computer (Microsoft Suite, e-mail, Calendar, procurement systems, etc.)
·  Have experience in initiating and executing process improvement opportunities
·  Flexible and open to change, ability to embrace and support process change
·  Demonstrated effective time management and organizational skills
·  Ability to work in a fast paced environment with competing priorities
·  Highly motivated, results focused and act with a high sense of urgency
·  Willingness to assist other Procurement Services team members as needed
·  Highly effective at participating in cross functional teams and developing cross functional understanding
·  Demonstrated experience in establishing and building successful supplier relationships
·  Interface professionally and maintain good rapport with requestors, stakeholders, and suppliers alike
·  Have strong team building skills
·  Highly committed to excellent customer services
·  Display excellent communication skills (verbal and written)
·  Open to flexible alternate working hours
·  Ensuring high quality of day-to-day activities within SLA and with full compliance of local, corporate and audit requirements
·  Support the process improvement and best practice implementations
·  Good time management (high sense of urgency)

Requirements:

·  3+ Years Procurement related experience
·  3+ SAP experience and other procurement systems
·  Good English skill is a must
·  Accounts Payable or Vendor Master Data experience is nice to have.
·  Capability experience
·  Customer Service Experience
·  Prior experience in Shared Service
·  MS Office knowledge.
·  Demonstrated problem solving skills.
·  Excellent communication skills to varied stakeholder audiences.
·  Team player with demonstrated strong interpersonal skills.
·  Service orientation.
·  Precise, focused working mode.
·  Strong collaborator in a multi-cultural environment
·  SME or similar experience position preferable



Education:

·  High School or Equivalent
·  University Degree helpful
·  The Certified Purchasing Manager (CPM) or equivalent certificates is nice to have

Roche is an equal opportunity employer.
Procurement, Procurement > Operational & Transactional Procurement

·  Who we are

At Roche, 98,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an equal opportunity employer.

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