Administrative Professional in PD Safety Risk Management

Job description

·  Job facts

At Roche, we believe it is urgent to deliver medical solutions right now – even as we develop innovations for the future. We are passionate about transforming patients' lives. We are brave in both decision and action; we believe that good business means a better world.

The PD Safety Risk Management Administrative Professional provides support to managers and staff of Basel Safety Risk Management (PDS) in diverse administrative tasks by anticipating and fulfilling their needs in a proactive, well-organized and customer-oriented manner and contributes to the smooth and efficient administrative processes of the department.

As an Administrative Professional in PD Safety Risk Management (PDS) your main tasks will include:

·  Provide administrative support in diverse tasks to PDS and its sub-function's managers and members in a well-organized, customer-oriented manner and act as a contact person for the sub-function
·  Calendar management and co-ordination of global F2F meetings
·  Responsible for logistics and organization of local and global meetings, video-conferences, departmental events, training, and coordination of these activities
·  Support managers in setting up and coordinating interviews on the site and global levels and support the induction processes
·  Welcome and support visitors
·  Support managers in contract processes, ORF's, set up and maintain purchase orders in partnering with Procurement Group, placing accruals, maintaining PO list.
·  Support PDS members in booking business trips and processing travel expenses (via Concur)
·  Support in the coordination, supervision, and completion of special projects
·  Participating member of project teams (e.g. DSC support, PDS LT, building team etc.)
·  Attend administrative meetings and take minutes
·  Responsible for the onboarding of PDS newcomers in liaison with PDS Capability Development, IT and facility management
·  Responsible for accurately capturing and maintaining departmental records, documents and information stored in the different systems and platform (e.g. Workday, PharmaRes, IDM) in accordance with the PD guidelines
·  Organize printing and scanning orders with print services
·  Enhances professional growth and development through participation in educational programs, learning sessions and workshops
·  Draft and post PD Connect and announcements, G+ communities
·  Super user and/or Subject Matter Expert (SME) for specific tools/programs

J ob required Competencies:

·  Business qualification (e.g. commercial degree) or a University degree (BA)
·  Experience as an administrative assistant
·  Self-motivated and focused, able to multitask and meet timelines efficiently and productively
·  An enthusiastic, flexible and customer- / service oriented person who enjoys working in a team
·  Excellent coordination and organizational skills
·  Good knowledge in MS office, Google Mail, Google Calendar and Google Drive
·  Fluent spoken and written English (German is a plus)
·  Autonomous, discreet, flexible, proactive and a good team Player, strong communication and organizational skills, ability to efficiently work with complex cross-functional groups, adaptability in a fast changing working Environment
·  Maintain high working standard with good motivation
·  Ability to prioritize and handle diversified tasks, ability and experience in working independently as well as ability to handle confidential and personnel information with integrity and total discretion
·  Reliable and task follow-up with self-initiative,attention to detail and accuracy,flexibility.Good working attitude and motivation, good team player with interpersonal skills

We'd like to let you know that for this recruitment process we are going to invite you to an Online Assessment in case a first review of your application was successful.

If you still have questions then please check our FAQs and videos on careers.roche.ch/faq.

Are you ready to apply? We want someone who thinks beyond the job offered - someone who knows that this position can be a unique springboard to many other opportunities at Roche.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Roche is an equal opportunity employer.
Business Support, Business Support > Administrative Support

·  Who we are

At Roche, 98,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an equal opportunity employer.