Property Admin

Job description

Property Admin

Your role:

Provides an advanced level of administrative and business support for Real Estate Services. In addition to day-to-day administrative support, ensures proper procedures are followed, relevant communications are handled professionally, and appropriate documentation is maintained.  Work within systems and application including internal web sites, record retention, Oracle, and other financial system. Assist with staff training and managing system upgrades.

Assist manager in administration of projects and day to day work. Provides support in communication with all relevant internal/external contacts and ensures all proper procedures are documented and followed. May draft sample notices regarding building work, moves, and department initiatives.

·  Coordinates with Health, Safety & Environmental group on all related facilities programs.
·  Process invoicing for payment utilizing applicable financial programs. Prepare PO’s for payment of services.   Research and resolve and problems to ensure timely invoice payment.
·  Maintains critical records and electronic files for the Real Estate Department. 
·  Coordinates some small project activities to ensure attainment of budget and schedule objectives.
·  Serve as department liaison for Business Continuity planning. Review and update plans as necessary.
·  Daily interface with Building Occupants and Management. Attend staff meetings of tenant business units. Must remain unbiased and base decisions on the Organizational goals, not individual Groups’
·  Manages the day-to-day communications with all departments, Maintenance and outside services.
·  Assist with the Expense Reports, Department Budget Report, and Capital Budget Request.

 

Who You Are:

 

Minimum Qualifications:

·  Bachelor’s Degree in any discipline OR High School diploma or GED equivalent with 5+ years of project management experience
·  1+ years of experience working in a Real Estate group 

 

Preferred Qualifications:

·  1+ years of experience working with Pharmaceutical and Life science processes.
·  1+ years of experience working with lab operations.
·  Strong interpersonal, customer relations and follow-through skills with the ability to foster trusted relationships internally.
·  Excellent verbal, written, and computer Skills
·  AutoCAD, PowerPoint, and HTML knowledge preferred.
·  Some knowledge of Facilities & Industrial systems.
·  Some understanding and support for EH&S programs.

 

RSRMS

Job Requisition ID: 201975

Location: Bedford

Career Level: D - Professional (4-9 years)

Working time model: full-time

US Disclosure
The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law.  This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.

North America Disclosure
The Company is committed to accessibility in its workplaces, including during the job application process. Applicants who may require accommodation during the application process should speak with our HR Services team at 855 444 5678 from 8:00am to 5:30pm ET Monday through Friday.

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