Regional Team Assistant F/M

Job description

Join Mars and start creating a more prosperous future – for your community, for the planet and for yourself. From the moment you come aboard, you’ll find endless opportunities to pursue your passions, take on new challenges and explore the diverse business of a family-owned global player. And with the support of great managers, mentors and colleagues, you’ll be able to achieve everything you ever dreamed of and more. At Mars, your tomorrow starts today.

Want to know more about our business, functions and working environment? Talk to our Ambassadors https://www.marsfrance.fr/careers/talk-to-us

We are looking for our campus near to Montpellier our Regional Team Assistant F/M;

Don't miss this opportunity !

The assistant efficiently supports the regional president as well as the regional team members reporting into the regional preseident ; regional CFO, regional P&O, regional logistics director, regional legal director, regional pillar heads.

The assistant coordinates and supports the ESLT members to efficiently run the Royal Canin business in East & South by being responisible for the organization of the calendars, the travel and all key meetings.

Main functional capabilities

Manage the calendars of the assigned ESLT members

Organize and set-up the extensive travel arrangements (national and international), always making sure to find the most time and cost efficient way of traveling (this incl. visas).

Manage, check and track travel expenses in the Notilus system for ESLT members (incl all direct reports to the regional president)

Coordination and organization of all team meetings, incl. Invitations of internal & external, national and international stakeholders. Manage and own the meeting budget and various technical & administrative requirements for those meetings.

Looking after national & international guests coming to Campus for meeting ESLT members, organizing their agenda with other campus stakeholders

Bilingual correspondence & translations: Independently create, prepare and draft memos, invitations, info sheets in English and French.

Handling purchasing requests for the ESLT members.

Ensure smooth and timely invoice processing.

Organizing courier services

Point of entry for countries to managing the signature to get the approval of Region for contracts, recommendation requests etc.

Support for preparing power point presentations (business review, …)

Main leadership capabilities

Excellent Microsoft office skills

Good organizational agility (knowledge of the organization, stakeholders and how to get things done)

Good functional & technical skills – (invest in self-development to keep these always update)

Good planning skills (balancing the ELT calendars & meetings)

Creates collaborative relationships with associates on all levels

Being able to prioritize and make own decisions and to know when to reach out for alignment (a well balanced mix of working independently & on demand)

Able to take responsibility for the area of responsibility

Deal with ambiguity in a fast paced and ever changing environment

At Mars we’re all united by a common goal – to build relationships with trust, dignity and mutual respect today to make the world a better place for people and pets tomorrow. We’ve been proudly family owned for over 100 years, and it’s this independence that gives us the gift of freedom to think in generations, not financial years. So we invest in the long-term future of our business, our people, and the planet, guided by our enduring Principles.

Mars France employs over 4 200 Associates in 9 different factories and offices from Montpellier to Strasbourg, and on the field. Our Associates work across your favorite brands like m&m’s, Freedent, Whiskas, Pedigree, Royal Canin, Uncle Ben’s or Suzi Wan.

For 6 year in row, Mars has proudly been one of the 3 best Workplaces in France (according to the Great Place to Work® Institute). Mars is also recognized as the favorite company for interns and apprentices according to Happy Trainees® 2019.

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