Proc Coordin

Job description

A mutually rewarding experience.

Work. Realize your ambitions. And realize there’s more to being in business than just making a profit. That’s the Mars philosophy. And the opportunity we offer every one of our Associates. An opportunity to take what you do and make it mean more for you, for those around you and for the planet. What you get here is challenging, interesting work. You get the tools you need to do a great job and you get to have the best possible people on your side to help you do it. And at the same time as getting to find ways to do business better today than we did it yesterday and driving a great career, you also get to build a more enlightened business and drive sustainability.

Because it’s never just about a single person, a single project or a single brand. It’s about how you can grab everything that’s within your reach here and use it to pursue mutual, long-term gain. It’s about having ideas. And ideals. Being prepared to risk failure because the promise of success means we’ll all be a little better off. It’s that mix of integrity and ambition that makes Mars such a special place to work. And why working here is always about more than just a job.

About Mars, Incorporated

Mars is a family-owned business with more than a century of history making diverse products and offering services for people and the pets people love. With almost $35 billion in sales, the company is a global business that produces some of the world’s best-loved brands: M&M’s®, SNICKERS®, TWIX®, MILKY WAY®, DOVE®, PEDIGREE®, ROYAL CANIN®, WHISKAS®, EXTRA®, ORBIT®, 5™, SKITTLES®, UNCLE BEN’S®, MARS DRINKS and COCOAVIA®. Mars also provides veterinary health services that include BANFIELD® Pet Hospitals, Blue Pearl®, VCA® and Pet Partners™. Headquartered in McLean, VA, Mars operates in more than 80 countries. The Mars Five Principles – Quality, Responsibility, Mutuality, Efficiency and Freedom – inspire its more than 100,000 Associates to create value for all its partners and deliver growth they are proud of every day.

PURPOSE:

To procure Raw Materials and Packaging to ensure maximum plan attainment, following purchasing policies and procedures. Effectively manage Daily call off with suppliers and transporters, whilst respecting the Quality & Food safety and H&S requirements

DIMENSION:

·  Daily procurement activities and daily warehouse activities (including all Quality & Food safety and H&S elements)
·  Daily delivery schedule alignment With Warehouse coordinator

Daily contract management with Commercial

PRINCIPAL ACCOUNTABILITIES

PACKAGING:

IMPORTS & LOCAL

Periodic Scheduling of All Imported Packs

Procurement of Raw Materials and Packaging to ensure maximum plan attainment. Daily procurement activities and daily warehouse activities.

Maintain a high standard of H&S, Food Safety, environmental quality (GMP/GHP) within the warehouse and external areas.

Procure to the correct levels to ensure no risk to out of date / FIFO / Space – Silos and RM Warehouse.

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·  Demand Forecast communicated every Period,
·  Utilize this Forecast against Stock on Hand and related Inbound Receptions
·  Place New Orders based on Lead Time and MOQ (Include Buffer – Safety Stock)
·  Packaging Refreshment Due Lead Times and related Project to determine Run-downs and New Item Launch dates. Phase out the old packaging and order new packaging based on Supplier Lead Times – included Shipping timelines.
·  Communicate with 3PL For Vessel Bookings/Departures and Arrivals
·  Weekly Communications for updates and/or changes to Schedule
·  Local Orders and Call-offs much shorter lead times hence the Stock Cover will be short and perhaps more frequent.
·  Report on Cash Component on Working Capital and drive to work LEAN i.e. only considered Stock cover including Safety Stock Buffer however not to hold surplus stocks to ensure Working Capital Targets are met.

Completing Packs after receptions into System Driven protocol and submit to Finance

NATURE AND SCOPE

Job Content:

SAFETY

·  All PPE must be worn in compliance with the Legal/RC requirements
·  Enforce/Respect the safety rules and the internal policy
·  Stop any equipment / operative works / external company works if safety/environment protection/fire protection rules are broken
·  Guarantee and apply OHSAS 18001 and all related working procedures

ENVIRONMENT

·  Guarantee and apply ISO 14001 (Environment), and all related working procedures
·  Ownership of environmental responsibilities

QUALITY & FOOD SAFETY
·  Guarantee and apply ISO 9001, 22000, Mars Standards, and all related working procedures
·  Support the HACCP program in the department
·  Follow GMP-GHP in the area
·  Perform oPRPs procedure according to SOPs
·  Report any pest activity to related Manager
·  Manage in relation with Purchasing Department supervision Quality issues and act accordingly to maintain an optimal supply chain in term of Quality and Supply

HUMAN RESOURCES
·  Training: attend any training program as scheduled by company management and train any designed person in the position
·  Coaching, mentoring and PDPs
·  Provide coaching and/or disciplinary action where it is deemed necessary

MANAGEMENT & RESPONSIBILITIES
·  Supply local and overseas raw materials / packaging materials according to sales forecast / RM inventory / supplier and RM specificities / production planning / warehouse capacity / events in order to assure the daily needs of the plant
·  Assure that payments / RC engagements to Supplier are completely fulfilled according to rules / contracts
·  R.M. / packaging material transporter accounts
·  Manage documentation and approve invoices
·  Perform inventory of raw ingredients / packaging materials, in silos and racks (cyclical and period end inventories)
·  Any task as delegated by Manager

Background Experience & Qualifications

·  National Diploma in Operations/Supply Chain/ Logistics Management, and/or previous experiences in logistic (FIFO, security stock level, point of supply, freight, supply chain, international transport, administration, laws…)
·  PC literate (Microsoft Office)
·  Good communication & negotiation skills, Cost conscious, Initiative, Etiquette skills, Self-motivated, Team player, Safety & Hygiene & Quality conscious


Competencies
·  Negotiation, Planning, Problem Solving, Customer Focus, Integrity & Trust, Business Acumen
·  Action oriented, Functional / Technical Skills

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.