Regional Assistant – Bath & Body Works – Scottsdale, AZ

Job description

Description

Individual contributor position responsible for providing administrative support to a Regional Director.  Composes letters, emails, memos and other correspondence.  Functional area knowledge; pulls budgets; expense report reconciliation; meeting materials agenda.  Answers basic telephone inquiries and communicates inquires from field managers and associates.  Performs general record keeping, filing and photocopying.   Makes travel arrangements. 

Must possess the ability to:
    - Communicate clear, concise direction; provide assistance and follow-up on policies, procedures and projects to multiple districts and shops
    - Facilitate the coordination and timely execution of home office projects and assignments with the field organization
    - Assist the Client Service Department in addressing and correcting all client service issues in the region
    - Follow up with District Directors and Store Management to ensure client and associate service-related issues have been addressed
    - Communicate directly with clients and associates to provide satisfaction and bring issues to resolution
    - Develop and maintain effective and professional relationships with clients and all levels throughout the company
    - Communicate company programs and changes in a positive, effective and timely manner
    - Use administrative, time management and organizational skills to handle many tasks simultaneously
    - Use a variety of office equipment to ensure smooth daily functioning of a Regional Office
    - Plan, organize and schedule numerous events (meetings, travel, visits, appointments) for, or on behalf of, the Regional Vice President or Market Director
    - Exercise good judgment, initiative and analytical skills
    - Ensure policies, procedures and guidelines are communicated in a timely fashion to District Directors and stores
    - Execute and efficiently process all requests made by Regional Manager or Regional VP and home office management and associates
    - Maintain all current and terminated management files
    - Process payroll and benefit information relating to management in a timely and accurate manner
    - Provide requested information to home office
    - Handle all promotion, termination and disciplinary information in a professional and confidential manner

Qualifications

·  Bachelor’s degree preferred
·  2+ years of experience in an office setting, preferably retail
·  Prior experience working in a retail store preferred

An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws. We only hire individuals authorized for employment in the United States.