Receptionist/Team Administrative Assistant

Job description

You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do.

When you join KPMG you'll be one of over 200,000 professionals providing audit, tax, advisory and business enablement services across 154 countries.

With the support to do things differently, grow personally and professionally and bring your whole self to work, there's no limit to the impact you can make. Let's do this.

Overview:

The Client Administration function is a vital part of the firm's National Shared Services. This highly skilled group of over 600 administration professionals in 33 offices supports the firm's Tax, Audit and Advisory client service staff. Client Administration is focused on the increase of revenue, achieving client service excellence by delivering timely, high quality products, increasing time available for client service staff to focus on driving the business, and encouraging an environment that increases both the staff and client experience. This is achieved by building dynamic, lasting relationships, being sensitive to our client needs and collaborating as part of the client service team.

What you will do:

·  Greet all visitors to the firm\u0027s' premises in a friendly and professional manner and project a positive image of KPMG
·  Coordinate meetings including booking of meeting rooms through Outlook and electronic schedule management system, and arrange for required catering, room set up and video conference requirements
·  Assist with all internal and external event coordination, including booking facilities, catering and IT requirements
·  Manage inbound and outbound mail and courier deliveries including tracking of mail
·  Receive client payments and submission of accounts receivable daily.
·  Accounts payable and submission of vendor invoices through internal AP system daily, including Petty cash management
·  Provide high level administrative support to Management and administration team
·  Work independently and within a team environment to produce accurate high quality client deliverables
·  Coordinate, prepare, edit and/or proofread correspondence, presentations, and reports using various software.
·  Photocopying, printing, scanning and electronic filing of documents
·  Participate in training to stay current with KPMG specific software and hardware
·  Enter and maintain quality client records in a complex SAP environment used for contact management, client engagement management, and invoice management in compliance with Risk management procedures
·  Other duties as needed to support the office At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

Whatyou bring to the role:
·  Combination of education/experience in data processing, business and administration.
·  Excellent organizational, written and verbal communication skills.
·  Strong word processing skills and knowledge of MS Word, Excel, PowerPoint, Outlook and Acrobat etc.
·  Excellent customer service, and interpersonal skills
·  Ability to maintain a positive attitude and function well under stress, while prioritizing tasks and workload
·  Resilient to work pressures and able to adapt to tight deadlines while multitasking and producing high quality work
·  Service and detail oriented, takes pride in completing tasks efficiently and effectively
·  Post secondary education in Administration, Business, Finance or Accounting an asset.
Learn more about where a career at KPMG can take you.
Location Kelowna, BC ,Our Values, The KPMG Way
We lead by example | We work together | We respect the individual
We seek the facts and provide insight | We are open and honest in our communication
We are committed to our communities | Above all, we act with integrity

KPMG is an equal opportunity employer and values diversity in its workforce. KPMG encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. Any assessment and selection materials or processes used during the recruitment process will be available in an accessible format to applicants with disabilities, upon request. If you require a disability-related accommodation in order to participate in the recruitment process , please contact the HR Shared Service Centre by email atcafmcdnhrsthotline@kpmg.ca or by phone at 416-777-8002 or toll free 1-888-466-4778 (Option 1). KPMG will consult with all applicants with disabilities who request accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.
Category Administrative Support Service Line Client Administration ,Industry Not Applicable