Expires soon Kpmg

Executive Assistant, Canadian Managing Partner Audit

  • Toronto, Canada

Job description



You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do.

When you join KPMG you'll be one of over 207,000 professionals providing audit, tax, advisory and business enablement services across 153 countries.

With the support to do things differently, grow personally and professionally and bring your whole self to work, there's no limit to the impact you can make. Let's do this.

Overview of the opportunity:
KPMG Toronto is currently looking for an Executive Assistant to provide senior level support to the Canadian Managing Partner, Audit and Managing Director, Corporate Development. If you are proactive, highly organized, have an energetic and engaging personality, and exemplify professional and service excellence, this role may be for you.

Position Summary
·  Maximizes the value of Partner time by proactively identifying and taking accountability forall administrative matters.
·  Understands business needs, manages service delivery, mitigates issues, and brings solutions.
·  Understands KPMG business processes and proprietary systems in order to execute, or effectively delegate, work.
·  Operates with a large degree of autonomy and independently completes high quality work to meet established goals.
·  Handles highly sensitive and confidential information requiring a high level of discretion.
·  Proactive in anticipating and responding to team\u0027s needs and manage multiple priorities in a highly organized manner.
·  Demonstrates attention to detail when executing all tasks
What you will do:
Performs moderate to complex administrative tasks for the Canadian Managing Partner.
·  Internal and external relationships - Ensures all client and internal leadership communications are responded to in a timely fashion. Independently takes action on routine enquiries and escalates complex enquiries to appropriate parties based on knowledge of practice/structure and work process. Professionally interacts with clients and internal leadership as directed.
·  Inbox Management - Monitors Partner's email inbox. Flags, prioritizes and actions based on urgency and subject matter.
·  Calendar Management - Manages Partner's calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts.
·  Communication - Reviews and distributes various communications for the Partner. Handles routine communications on behalf of the Partner and reports on actions taken.
·  Reporting - Manages regular and ad hoc reports as requested.
·  Document preparation - Assists with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite
·  Travel Management - Handles complex travel arrangements and reservations, both domestic and international, as well as business visas as needed.
·  Meeting Management - Coordinates and manages the scheduling of partner meetings, leadership meetings, and external events (conference calls, video conferences, in person, etc.).Plan and organize meetings, including logistics/securing meeting space and catering, as well as agenda and document preparation.
·  Expense/Time reporting - Completes, reconciles, and ensures timely submission of time and expense reports for the Partner.
·  Provides backup support to other Executive Assistants as needed.
·  Acts as a liaison between partners and Delivery Centre, on Risk Management requirements as applicable.
What you bring to the role:

·  College diploma or an equivalent combination of education/experience in administrative assistant skill set.
·  Minimum 8 years administration experience supporting senior level or C-Suite executives.
·  Good judgment and analytical skills.
·  Excellent written and communication skills.
·  Strong time management and organizational skills, with the ability to multitask.
·  Ability to work independently.
·  Attention to detail
·  Flexibility and adaptability
·  Energy and enthusiasm.
·  Advanced skills with MS Office Products. In particular, Outlook, Excel, and PowerPoint etc.
Learn more about where a career at KPMG can take you.
Location Toronto, ON ,Our Values, The KPMG Way
We lead by example | We work together | We respect the individual
We seek the facts and provide insight | We are open and honest in our communication
We are committed to our communities | Above all, we act with integrity

KPMG is an equal opportunity employer and values diversity in its workforce. KPMG encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. Any assessment and selection materials or processes used during the recruitment process will be available in an accessible format to applicants with disabilities, upon request. If you require a disability-related accommodation in order to participate in the recruitment process , please contact the HR Shared Service Centre by email atcafmcdnhrsthotline@kpmg.ca or by phone at 416-777-8002 or toll free 1-888-466-4778 (Option 1). KPMG will consult with all applicants with disabilities who request accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.
Category Administrative Support Service Line Client Administration ,Industry Not Applicable

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