Team Coordinator

Job description

We are looking for a Team Coordinator for our EMEA Corporate Solutions Business Line.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Location: London

Role Purpose

We currently have an exciting opportunity for a Team Coordinator who can support the UK Regional Account Team in EMEA Corporate Solutions team. The successful candidate will provide a wide range of administrative support to the department, including travel & meeting arrangement, diary management, fielding telephone queries, expenses, general admin duties and providing cover to other sub teams within the department when required by holidays or sickness.

What this job involves

·  Providing general administrative support to a growing team
·  Developing and maintaining effective working relationships with clients and colleagues
·  Organising national and international travel using the Company’s travel agent or booking directly with suppliers
·  Diary management
·  Preparation of Power Point presentations and client deliverables
·  Preparing team expenses for senior team.
·  Assistance on recording holiday and sickness forms for team.
·  Typing, formatting and printing reports to be sent to clients
·  Preparing appendices to reports, including digital mapping software and Excel spreadsheets
·  Supporting team with data collation
·  Typing and other general correspondence
·  General office duties, including maintaining accurate electronic and paper filing, archiving, document scanning, etc.
·  Maintaining basic Excel Spreadsheets
·  Attending to emails, letters and telephone messages from clients and colleagues, and telephone liaison; answering calls on behalf of the team
·  Discreet handling of sensitive and confidential information
·  You may be required to undertake other duties from time to time as we may reasonably require

Sound like you? To apply you need to be able to demonstrate the following skills and experience:

·  Good proficiency in MS Word, MS Excel and MS Outlook and knowledge of MS PowerPoint
·  Able to work to deadlines, producing work in a timely and efficient manner
·  Excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
·  The candidate must demonstrate the ability to establish good relationships with both clients and team members
·  Ability to work at a fast pace with energy and enthusiasm
·  Discrete and can always be relied upon to maintain full confidentiality
·  Must be a team player with a positive can-do attitude and keen problem-solving skills.

Experience

·  Experience of working in a large and fast paced team
·  Experience of invoice production and tracking procedures
·  Experience of formatting documents and reports
·  Proven ability to work independently and make decisions when necessary i.e. staff travel

Behaviours

·  Agile
·  Trustworthy
·  Courageous

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.