Receptionist / Business Support Administrator

Job description

What’s your ambition? Is it a big goal or small steps? Professional or personal? We’d like to know, because we make your ambitions our business.

Achieving Ambitions requires commitment, drive, attention to detail and focus and this is what JLL is all about. We help real estate owners, occupiers and investors achieve their business ambitions.

Our New Zealand team is made up of more than 150 skilled employees situated in Auckland, Wellington and Christchurch. Our team have significant expertise in their areas of specialty and are constantly investing in deepening their specific skill sets so they can continue to add value to client requests.

What this job involves

You will be the first point of call for our Wellington CBD office where you will ensure all visitors receive a warm and welcoming greeting.  This is also a great opportunity to utilise your administration skills and develop your career within a global property organisation. 

Here’s a snapshot of what you’ll be doing –

·  Greet and welcome clients and visitors to the office and advise the appropriate staff member(s) of their arrival.
·  Answering telephone calls promptly and transfer to the appropriate person or take messages as required.
·  Keep the reception area, staff kitchen and meeting rooms tidy at all times. 
·  Checking and signing off all invoices relating to the day to day running of the office.
·  Provide support around events for property industry, client functions and internal functions.
·  Book flights and accommodation as required
·  Process Amex/Expense claims for Project and Development Services.
·  Be in the lead organiser for all Project and Development Services client and internal functions, working alongside the Directors of the department.
·  Debtor Management and Invoicing as and when required for your departments.

Sound like the job you are looking for? Before you apply it's also worth knowing what we are looking for

We are looking for a friendly, energetic and agile individual with a positive outlook. You will maintain a high standard of professional communication, mature attitude and personal presentation

To succeed in this role, you will have a high attention to detail, be deadline driven with great organisational and time management skills.  You will be proficient in using the Microsoft Office suite and find it easy to pick up new systems and technology. You will be comfortable juggling multiple tasks and whilst you are a team player, you can be relied upon to work autonomously. 

You’ll be able to think on-the-go and collaborate well with multiple internal and external stakeholders.  Your strong written and verbal communication skills and strong work ethics are a must, and previous corporate or property experience will be highly regarded.

What can you expect from us?

You’ll join an inclusive culture, one where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...

Want to Apply

Interested candidates, please apply following the link below-quoting job reference number CDREQ88555

JLL is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin or disability status.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.