Expires soon Jll

Program Management Coordinator

  • Internship
  • Warsaw, POLAND

Job description



We are looking for a Program Management Coordinator for our Program Management Operations business line.  

About JLL  

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose

The role is part of a JLL team working closely with one of our most dynamic & fast-growing Clients from the online retail industry. JLL partners with the Client to deliver a wide range of corporate real estate services.

We are seeking a Program Management Coordinator based in Warsaw for our client-dedicated Program Management team. The person in this role will perform a wide range of supporting and administrative activities aimed at ensuring timely and accurate delivery of Design & Construction projects managed by Program Managers. The ideal candidate for this position is naturally helpful and friendly, organized, proficient in Microsoft Office applications, and able to deep dive into problems to drive resolution. This role supports Program Managers to deliver projects in the Client’s Corporate Real Estate (CRE) portfolio, ranging from expansion of existing offices to delivery of fully fitted out offices in new locations across EMEA. 

What this job involves

·  Assist Program Managers (PRMs) with coordinating various project-related administrative tasks.
·  Produce and distribute project reports as required
·  Support PRMs to manage all project documentation including contracts, budgets, schedules and risk management plans in accordance with the document control structure and in compliance with client policies.
·  Support PRMs in the coordination and execution of relevant project documentation between the client’s Procurement, Finance & Accounting and Legal departments, as well as the on-site 3rd party vendors if required to ensure compliance with policies and processes, and timely completion of deliverables
·  Support updating project status reports (project tracker / App), update tracking reports and maintain files for due diligence and financials.
·  Proactively Flag if any risks are foreseen. Monitor risks closely and support the relevant teams in resolving it (whether project or process related).
·  Create and update Purchase Orders & receive and process respective Invoices in the Client’s financial systems.
·  Support driving timely payments to all of our consultants, partners & vendors.
·  Support PRMs in month-end reporting, budgeting, and forecasting.
·  Tracking of project close-out activities with PRM’s to monitor and drive timely close-out including close out administration
·  Support continuous improvement by coordinating with the Quality team and driving efficiencies …
·  Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner.
·  Provide basic guidance on and training to new, external individuals for projects / admin / support activities.
·  Support with any other organisational & administrative tasks, particularly aimed at sustainable delivery during absence & travel of PRMs.
·  Coordinate between various departments/teams to obtain holistic views and inputs, enhance team collaboration and dialogue

Every day is different, and in all these activities, we’d encourage you to show your ingenuity. 

Sound like you? To apply you need to be:  

·  2-3 years’ practical experience, preferably in multi-cultural corporate environment.
·  Bachelor’s Degree - in Business Administration, Finance, Construction, Legal or related field is preferred.
·  Have a sound knowledge of office procedures and an attitude to accept responsibilities and to work autonomously as required, but also participate as a team member within the business unit
·  Previous real estate support role for project / Construction management preferred
·  Have strong interpersonal skills with the ability to interact with project teams – in-house and external
·  Possess basic understanding of terms and conditions, preferable as they related to procurement / vendor management of construction projects
·  Have the ability to work in a highly visible and fast paced environment
·  Comfortable with short deadlines and “making things happen”
·  Flexible with work hours and travel if needed
·  Highly organized with strong analytical skills
·  Good in written and verbal communication
·  Proficient in prioritizing, multi-tasking and handling multiple projects simultaneously Able to win the trust and co-operation of key project stakeholders.
·  Able to work with a team and independently, have experience in working with remote teams and stakeholders Naturally helpful and friendly manner
·  Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
·  Strong in problem assessment and problem solving
·  Capable in information gathering and information monitoring
·  Have attention to detail and accuracy
·  Knowledge of operation of standard office equipment

What you can expect from us  

·  You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
·  Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.
·  Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Make every future a success.
  • Job directory
  • Business directory