Office Assistant, Capital Markets

Job description

Office Assistant, Capital Markets

The Office Assistant’s primary goal is to help ensure that the office functions efficiently. The perfect candidate will present a friendly and approachable demeanor while interacting with team members, visitors, and vendors. He or she will also be highly organized, self-motivated, and detail- oriented in all aspects of the role. The Office Assistant will function as a part of the support team and work closely with the Office Manager. This is an entry level role with the opportunity for growth.

Main Responsibilities

·  Provide reception coverage and welcome all visitors into office.
·  Backup for Office Manager.
·  Provide general administrative assistance for the office.
·  Responsible for ordering office supplies.
·  Pick up mail and distribute to office.
·  Assist with weekly check requests and/or routine Accounting support.
·  Maintain cleanliness in all common areas and keep them well stocked with supplies.
·  Assist with building maintenance requests/issues and outside vendors.
·  Maintain multiple calendars and schedule meetings.
·  Maintain conference room schedule free of conflict.
·  Assist with organizing and executing internal and external company events.

Experience Required

·  1 year of previous administrative experience preferred.
·  Excellent communication, organizational, grammatical, and time-management skills.
·  Ability to multitask and effectively prioritize work requests.
·  Ability to be an independent worker with a team player attitude.
·  Ability to work in fast-paced, team-oriented environment.

Education

College degree preferred

Computer Skills

Intermediate working knowledge of Outlook, Word, Excel, and PowerPoint

Environment

Office – work with computers, copiers, and scanners

#LI

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.