Moves and Occupancy Assistant

Job description

Moves and Occupancy Assistant

Integrated Facilities Management

What this job involves:

The incumbent will be responsible for the outcome of the move processes, customer satisfaction, move communication, as well as transparency and reconciliation of costs associated with all move-related activities. Responsibilities of this role include but are not limited to, coordination and execution of small and large office moves and changes.

Customer Experience

·  Manage all new hire onboarding information - reach out to admins/managers
·  Meet with admins and team managers to discuss/guide them through logistics, blocking, and the details of their moves.
·  Update move matrix, fill in customer information, technical requirements.
·  Assess cubicle condition, order missing parts, ergo changes.
·  Receive, compile and scrub move lists for potential issues
·  Review furniture layout, determine location for files and storage.
·  Deliver boxes, move labels, post pin ups, & deliver move instructions.
·  Determine mobile locations and prep furniture for drop in stations.
·  Act as liaison between teams and the move vendors, communicate any desk adds and last-minute seating updates.

Move Activities

·  Schedule movers and alert security, provide all names for badging.
·  Schedule disconnects and reconnects of computer, servers, printer, and phones.
·  Operate check-outs, check-ins, manage all locations, making sure all clients are where they are supposed to be.
·  On site for all vendors and customers during move.
·  Review completed move and make adjustments with vendor.
·  Coordinate vendors for installation of power/data as required.
·  Submit service tickets to have space cleaned, keys and chairs at desk.
·  Post Move Follow Up
·  Provide welcome communications with information on new location and site services.
·  Troubleshoot all lost or misplaced items.
·  Schedule vendor for scrap pick up, recycle or reuse excess furniture, and remove chairs
·  Coordinate pick up of crates and/or boxes.
·  Following projects and incremental moves, update seat assignment for accurate reporting
·  Other projects, special assignments, and administrative duties as assigned
 

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

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