Mail Administrator
Internship Depew (Creek) Personal services
Job description
Job Responsibilities Area of Responsibility
Key Elements and Essential Tasks
Time Spent on Task
1.
Mail Organization
Sort and collate mail
Dispose of junk mail
Sort mail, such as returned letters, adjustments, bills, orders and payments
Resolve issues with incorrect, returned mail
Receive outgoing mail and apply correct postage
Arrange for pickup of outgoing mail
Stamp mail with postage meters
Fold letters, circulars or other documents and insert into envelopes for distribution
Record registered mail
Less than 20%
X 20% - 40%
40% - 60%
60% or greater
2.
Mail Distribution
Place mail in proper buckets for distribution
Process outgoing shipments (Fed-Ex, UPS, DHL and USPS)
Weigh mail to determine correct postage
Place mail in metal bins and carry to departments for distribution
Less than 20%
X 20% - 40%
40% - 60%
60% or greater
3.
Forklift Operation
Operate forklift and electronic pallet jacks as needed
Unload mail from trucks
X Less than 20%
20% - 40%
40% - 60%
60% or greater
4.
Office Assistance
Perform hospitality services and minor housekeeping items
Provide reception relief as needed
Ensure office is adequately stocked with mail supplies
Stock copy rooms and printing devices
Provide support for small office moves
Set up and tear down conference rooms
Less than 20%
X 20% - 40%
40% - 60%
60% or greater
5.
Any and all other duties and tasks assigned.
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