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Lease Analyst

  • Internship
  • CROATIA

Job description



Title: Lease Analyst

Business unit Location: JBS Lease Administration, Gurgaon

Position Goals: A subject matter expert in the required domain with lease admin process and best practice experience, who strives to deliver outstanding customer service thereby abstracting accurate data.  A person with excellent interpersonal skills to operate as a pro-active member of a small core team with demonstrated ability of prioritizing work within tight operational deadlines.

Reporting to: Assistant Manager / Senior Lease Analyst (Team Lead)

Key stakeholders: Internal Stake Holders

Direct reports: Nil

Duties & responsibilities

·  Liaise with internal parties to obtain appropriate lease documentation
·  Manage document workflow to ensure team responsibilities are completed in a timely manner
·  Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required
·  To abstract critical and key information from leases and other contract

documentation;

·  To transfer or abstract information into various lease and portfolio database systems;
·  To Cross Check and verify Abstracts and System Data;
·  To verify and review System Reports and System Data for Accuracy and Completeness;
·  To perform Lease Document Matching and Review for completeness to be able to Abstract;
·  Accurately record Lease Documents information into Master Document Control Log / Document Trackers
·  Work closely with internal Stakeholders to resolve Document/Abstraction related queries
·  Review landlord invoices to ensure adherence to lease requirement
·  Prepare area, cost-schedule and events variance reports for validation projects
·  Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies

Other responsibilities may include;

·  Assisting with Database Report preparation and circulation;
·  Provide monthly standard and/or adhoc reports according to agreed reporting calendar within a timely and accurate manner
·  Sourcing documents and portfolio information;
·  Recording received documentation and information;
·  Identifying queries, data gaps and missing information;
·  Work closely with the Compliance Team to remediate any Audit Anomalies;
·  To perform Compliance Required Activities

Performance objectives

·  Ensure the agreed KPI’s (Productivity, Quality and Turn Around Time) are met;
·  Where Database Reporting is to be done; ensure the agreed Reporting KPI’s are met
·  Provide excellent service to Internal Stake Holders

Key skills

·  Sound computer skills in Microsoft Office (MS Excel, Outlook)
·  Excellent Typing speed will be preferred
·  Must have an excellent command and be highly proficient in spoken and written English,
·  Strong organizational and interpersonal skills
·  Prioritise work within tight operational deadlines
·  Flexibility/Adaptability: Readiness to change, receptivity to new ideas
·  Should be able to deal with day to day stress and effectively manage self and other emotions
·  Able to provide solutions and strategies for client needs and concerns when required
·  Attention to details, high on Workplace Ethics and Integrity
·  Innovative thinking
·  Interest in Reading, strong comprehension and paraphrasing skills
·  Self-motivated and a strong team player

Employee specification

·  Graduate in any stream (Law degree, English (H), Political Science (H) will be preferred)
·  0-3 years relevant/corporate work experience
·  Knowledge of real estate leases would be an added advantage

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