Facilities Administrator

Job description

Facilities Administrator

Integrated Facilities Management

What this job involves:

·  Maintain and oversee the effective maintenance and filing system for proposal / tender documents and material generated from the Team.
·  Liaise with HR for all new hire requirements and/or changes to any staff circumstances
·  Liaise with Finance on accounts receivables, monitor and manage the team’s debtors list and verify with Finance any discrepancies
·  Manage team periodic events, e.g. IPMP meetings, case studies updates, workshops, Opportunity Analyses tracking, etc.
·  Preparing written correspondence and taking of meeting minutes and coordinate the dissemination to relevant team members
·  Maintenance and distribution of client organization charts, contact lists and all other internal organization materials
·  Assisting in the planning of meetings, including coordination of conference calls, ensuring attendees have necessary documentation at hand prior to the meeting/call
·  Prepare and process any other paper works relating to purchases as required by the department by liaising closely with the HR & Admin team and to update the expenses summary for tracking and monitoring.
·  Provide support in the preparation of meeting agendas, presentation materials & proposals
·  Coordinate travel arrangements including application for the necessary visa applications and collating expense claims via Peoplesoft
·  Handling of mail services for the corporate sales department including arrangements for courier services

Sound like you? To apply, you need to be a: ​

·  Proficient in Microsoft office( such as word, excel and ppt)
·  Good command in English language
·  Experience in event/meeting management

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

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