Facilities Admin

Job description

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Facilities Admin

Administration

·  Assist country manager with calendar management, expenses, travel booking, and other administrative works
·  Update telephone/seat location listings as required by employee changes.
·  Order stationary as required
·  Assist with other GREF tasks as needed
·  Maintain the professional appearance of the work environment including the kitchen area; stock cupboards with snacks/ beverages.
·  Coordinate and Complete facilities request via Building Management/ Landlord.
·  Shipping & receiving functions as main contact for deliveries, and tracking all incoming packages from receipt to delivery of item, properly receiving items in relevant office systems
·  Document and advise manager of any identified equipment, furniture or fitting that requires maintenance;
·  Procurement: Handling common office supplies requisition in the system.
·  Report any EHS matters onsite and assist in carrying out safety procedures when needed
·  Contractor management
·  Manage and own request management system for site
·  Maintain duplicate office keys in good order, as required
·  Facilitate requests for legal documents among internal and legal consultants, such as wet signing
·  Coordinate team schedules and administrative works related to team productivity, e.g. procurement, billing and invoicing process when needed
·  Handling tax and employment pass related documentations

Working Hours

·  8.30am to 5.30pm (5 day work week)
·  Weekends, as an when needed

Reporting Manager

·  ROA Hub Manager

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.