Expires soon Jll

Executive Assistant

  • Internship
  • Melbourne (City of Melbourne)

Job description



What's your ambition? Is it a big goal or small steps? Professional or personal? We'd like to know, because we make your ambitions our business.

If you're looking for the next step in your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.

You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours.

In this role, you will provide full secretarial and administrative support to the 2 VIC Directors of Capital markets, Industrial and Logistics, based in our 101 Collins St office.  Support will be required for the group as whole, which will require a highly tuned organised individual with good communications skills.  Systems knowledge with the ability to provide effective and efficient facilitation of reports, meetings and general support is required.

Key responsibilities;

·  Fully support the needs of the two Directors
·  Assist in the preparation of all correspondence, documents, reports and agency agreements
·  Prepare client submission documents & presentations on behalf of the Directors ensuring a high level of detail
·  Assist in the preparation of marketing campaigns using the Campaign Xpress campaign management system
·  Perform financial administrative tasks, such as fee forecasting
·  Coding and submitting and cash reimbursements, payment of invoices and generate settlement invoices using the JLL financial system  - PeopleSoft9.2
·  Book domestic and international travel, accommodation and arrange itineraries for both Directors.
·  Maintenance and upkeep of all property listings, contracts and maintenance of contacts.

Sound like the job you are looking for? Before you apply it's also worth knowing what we are looking for:

This role is all about enthusiasm and prioritization. You will be a self-starter and be able to think on your feet to problem solve. You are an experienced EA/PA, ideally from within the Commercial Property industry!

Equally, you will have the perfect blend of ambition, ability and attitude. Team this with your advanced administrative skills & systems experience which you have ideally gained in an agile & professional environment with an interest in learning and getting involved; you will be guaranteed success in this role.

Want to apply?

Apply now on our Careers website, quoting the reference KGREQ95726

JLL is committed to developing and maintaining a diverse workforce. We encourage Aboriginal and Torres Strait Islanders applications and enquiries.

Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submission will not be accepted.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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