Executive Assistant

Job description

Job Summary

This position will assist property leaders with organizing industry events, meeting and travel arrangements, material preparation, and distribution.

 

Main Responsibilities

·       Manage complex schedules and calendars.

·       Schedule travel arrangements - domestic and limited international.

·       Organize and submit expense reports.

·       Heavy client contact - screen phone calls and respond timely to e-mails.

·       Schedule conference calls.

·       Keep contact information in Outlook updated.

·       Organize and coordinate various speaking engagements, company events, and industry functions.

·       Type correspondence/memos, proofread documents, assemble reports.

·       Assist Research department with gathering data and preparing presentations.

·       Update client information in JLL's internal database.

·       Participate in key projects.

·       Must be able to work overtime on short notice.

·       Other duties assigned.

Experience Required

·       5 years in an Executive Assistant role.

·       Strong communication skills written and verbal with excellent spelling and organizational skills. 

·       Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment. 

·       Ability to be an independent worker with a team player attitude.

·       Ability to work to meet tight deadlines is critical.

·       Previous related experience in the financial or real estate services industries a plus.

·       Must be a self-starter and work without day to day supervision.

Education

·       Bachelor's Degree a plus.

 

Computer Skills

·       Intermediate working knowledge of Outlook, Word, Excel, and PowerPoint (Office 2010 version).

 

Environment

·       Office – work with computers, copiers, and scanners.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.