Data Coordinator

Job description

About JLL

We’re JLL. We’re a professional services and investment management firm specialising in real estate. We help organisations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

We are looking for a Data Coordinator within our Management division.

What this job involves

The primary focus of the role is to be responsible for the timely and accurate setup of our standing data, including all Client, property and supplier records.

The Data Coordinator will also be the first point of contact both internally and for our external business partners on data related issues, and as such, act as data specialist promoting data quality and efficient data practices across our business.

What will you be involved with on a day to day basis?  

Assist with the smooth transition of new clients and/or properties into JLL management by understanding the requirements of the instruction and coordinating the setup of all related records in the property databases.

Ensure all requests for supplier setup or amendment are processed in accordance with JLL best practice processes and timeframe, using the dedicated workflow system.

Ensure all supplier records are rationalised on regular basis.

Monitor and manage JLL datasets, ensuring the accuracy and integrity of the property databases at all times including the reconciliation of GHOST records on a monthly basis.

Mark properties that have sold and archive all closed clients/property records on instruction from the Transitions Team within specific timeframes.

Organise and facilitate amendments to standing data at client and property level on core systems.

Conduct regular data reconciliations between client systems and JLL core systems. Investigate discrepancies and manage to resolution.

Ensure the integrity of JLL master data repository and monitor its publication, escalating any issue to the IT support team.

Provide support to the Property Management and Facility Management teams by maintaining accurate and up-to-date information reporting.

Organise, lead and complete ad-hoc data quality audits and reconciliation exercises.

Drive and assist with the production of monthly KPI for the PAM Executives.

Participate in the development of adequate data management processes with our various Client teams.

Act as main point of contact and assist on any queries in relation to standing data maintenance and supplier setup.

Make recommendations to develop and improve processes and tools and constantly work towards standardised, streamlined and efficient operations. Work alongside our internal Compliance department to strengthen JLL ISAE3402 control framework

Complete any other duties necessary to effectively ensure data quality across the business.

Sound like you? To apply you need to be / have:

Well-organised individual with very high attention to detail

Sound understanding of data quality controls and processes.

Experience in the production of performance measurement reporting would be advantageous.

Excellent interpersonal skills, able to interact professionally at all levels.

Keen problem solver able to manage and develop client relationships (internal and external)

Strong communication skills, both written and verbal.

Ability to manage own workload, effectively prioritise and work to deadline with minimum supervision.

Strong IT skills are essential, including a good knowledge of MS Excel including using common formulas such as ‘V-lookup’, ‘what if’, conditional formatting and creating pivot tables.

Able to apply common sense, be flexible and adaptable to change and take ownership.

Knowledge of property management accounting system such as Yardi Voyager, Horizon, and Qube etc. is desirable but not essential.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.

We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.

JLL Ltd is a Living Wage accredited business, as we believe a fair day’s work deserves a fair days pay. To find out more about our Living Wage accreditation please go here http://www.jll.co.uk/united-kingdom/en-gb/about/living-wage?devicechannel=default .

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.