Expires soon IHG

Team Administrator, 9-12 Month FTC

  • Denham (Buckinghamshire)
  • Sales

Job description



Description

Who we are

Do you want to work for a business that puts you first? A business that can offer you excellent career prospects and a great working environment?

Then keep reading!

We are the owners of the largest hotel brand in the world, Holiday Inn and what’s more, we hold a vast range of brands from midscale through to luxury – putting us as one of the leaders in the Hotel market.

With the recent, successful acquisitions and launches of Six Senses, Avid and Regent to name a few, there really is no stopping us.

Your day to day

·  Team, holidays and out of office calendar management
·  Processing team expenses and travel bookings on Concur
·  Processing invoices and progressing any payment queries
·  Organisation of Team Meetings via VC and face to face, and booking meeting rooms
·  Preparing and updating PowerPoint Presentations
·  New starters – organize desk and equipment, inform IT, put together induction packs with key information and schedule an induction timetable with key stakeholders. Complete Concur and Credit Card applications where necessary
·  Arrange couriers and taxi’s using IHG Preferred Suppliers
·  Ordering stationery and office supplies
·  Renewing Practical Law subscription and notifying them of leavers and joiners
·  Managing Practice Certificate renewal for all UK qualified solicitors employed by IHG
·  Reporting any issues with the office and equipment to Facilities and IT
·  Proactively update BRR org chart (new joiners, leavers), contacts list, outlook distributions lists etc. and other administrative folders
·  Ensure new Suppliers are set up in Peoplesoft and Passport
·  Organise birthday card and cake celebration for team members
·  Actively encourage participation in IHG events i.e. sports day, Simply cake, Giving for Good volunteering and IHG learning events
·  Support any logistical arrangements for any BRR overseas guests if required
·  Arrange 1:1 catch ups, quarterly check in’s and end of year reviews
·  Actively collaborate with the wider IHG PA/Administrator population to ensure alignment across regions, departments and sharing of best practices
·  Develop relationships with key IHG stakeholders across region to ensure greater collaboration
·  Photocopying and scanning
·  Ensuring core IHG People Cycle is actively managed and supported
·  Liaising with VP EMEAA East and her PA on budget and other regional admin
What we're looking for

You will have a minimum of two years’ experience in an administration or coordination role within a similar environment, and have the drive to develop your career.

With a “no task too small” approach to your work and with helping your team, you will be adept with IT, particularly in using MS Office packages. You must be able to implement your organisational qualities to high effect and the ability to remain calm under pressure while juggling multiple priorities.

 

·  Excellent organisational skills with an ability to prioritise own workload.
·  Demonstrable competence in the use of standard software packages, (Word, Excel, PowerPoint and Outlook).
·  Excellent written and verbal communication skills.
·  High standard of attention to detail
What we offer

We believe that we’ve got where we are today because of our people, so we want to reward you for your hard work and dedication.

You will be based in our picturesque Denham based Global Head Office, located just a short drive from the A40 and easily accessible from Central London. Not only this, IHG can offer a strong benefits package alongside your salary; including worldwide hotel discounts, attractive and flexible working hours and a subsidised restaurant & Starbucks.

As an equal opportunity employer, IHG is committed to providing a working culture that values diversity and inclusion and is committed to making reasonable adjustments to provide a barrier-free recruitment process.

 

Closing date for applications is Tuesday 22nd October 2019.

Make every future a success.
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