Executive Assistant - InterContinental New York Barclay

Job description

Description

About us

Do you see yourself as an Executive Assistant? What's your passion? Whether you're into sports, shopping or just reading a good book, at IHG we're interested in YOU. At IHG we employ people who apply the same amount of care and passion to their jobs as they do their hobbies - people who put our guests at the heart of everything they do. And we're looking for more people like this to join our friendly and professional team.  

An icon of refined Manhattan elegance since 1926, the InterContinental New York Barclay re-opened in spring 2016, following an extensive renovation as the city’s luxury hotel of choice. Located off Park Avenue in midtown east, The Barclay features 702 beautifully-designed guestrooms with 30 suites, an opulent Presidential Suite and Penthouse Sky Suite with 1,500 feet of outdoor space and Chrysler Building views. The hotel boasts 15,000 square feet of meeting space and two large ballrooms for New York’s most memorable weddings, benefits, and galas.  The Barclay offers a Club InterContinental®.  It's Gin bar and lounge with light dining, is a dynamic social hub in the hotel’s expansive lobby. The “new” Barclay' embraces the hotel's distinctive legacy, while modernizing every detail.

 

Your day to day

Perform a variety of administrative duties for General Manager & Hotel Manager.

DUTIES AND RESPONSIBILITIES:

·  Serve as first point of contact for callers and visitors contacting the office/department. Respond to inquiries and provide information in a prompt and professional manner and according to established procedures.  Refer persons to appropriate staff members for further assistance or information.
·  Prepare a variety of correspondence, reports, and/or presentations which may include:
·  Gathering and summarizing information from various sources
·  Analysis and summary of data
·  Creating spreadsheets, charts, and/or graphics
·  Entering, retrieving and/or manipulating data within software programs or databases
·  Organize and expedite flow of work; follow-up on pending matters; communicate and interpret instructions; and communicate information to staff or clients in manager’s absence. Maintain manager's appointment calendar and complete and submit expense reports; coordinate telephone/conference calls; set up and maintain filing systems, etc.  Maintain an organized, clean, and professional work area
·  Receive, stamp “for deposit only” and post all checks received by hotel for deposit in line with company policy.
·  Identify and assist in planning for the purchasing of supplies, equipment, facilities and services necessary to maintain an efficient office.
·  Book travel requirements, as requested in accordance with established procedures
·  Complete and/or coordinate activities related to assigned projects; assist in establishing project timetables, action steps and status updates; follow-up, as appropriate, to ensure timely execution to meet established deadlines.
·  May monitor and report variances to departmental budgets or track departmental spend information to help maintain operating controls.
·  Promote team work and quality service through daily communications and coordination with other departments.
·  Maintain Ownco programs both local and international.
·  Execute minutes for meetings as assigned.
·  Perform other duties as assigned.

 

What we need from you

High School diploma or equivalent plus one year of office clerical experience, or an equivalent combination of education and experience.  Some college preferred.  Must speak fluent English.  Other languages preferred. 

This job requires ability to perform the following:

·  Carrying or lifting items weighing up to 25 pounds
·  Use a keyboard to generate documents, correspondence, reports, presentations, etc. mostly while sitting.
·  Handling objects, products and computer equipment/keyboard

Other:

·  Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand and the Company.
·  Excellent computer skills including MS Word, PowerPoint and Excel.  Ability to type at least 50 WPM.
·  Reading and writing abilities are utilized often when compiling correspondence or performing other administrative functions.
·  Basic mathematical skills are used frequently.
·  May be required to work nights, weekends, and/or holidays.

 

 

What we offer

In return we'll give you a competitive financial and benefits package which may include healthcare support, dental, vision, disability and life insurance support, and a matching 401k plan.   Hotel discounts worldwide are available as well as access to a wide variety of discount programs and the chance to work with a great team of people. Most importantly, we'll give you the room to be yourself.    

So what's your passion? Please get in touch and tell us how you could bring your individual skills to IHG.   IHG is an equal opportunity employer: Minorities / Females / Disabled / Veterans.