Administration Assistant - InterContinental Hayman Island Resort

Job description

Description

About us

We have a rare opportunity for an experienced Administration Assistant to join one of IHG’s halo InterContinental Resorts and support the General Manager to drive unrivalled luxury and business performance.

 

As the world’s first international luxury travel hotel brand, InterContinental Hotels & Resorts has been pioneering new international destinations for decades. Each of our hotels is a destination in its own right, and we are dedicated to those who appreciate and enjoy The InterContinental Life – the glamour and exhilaration of fascinating places, mixed with our international know-how and local cultural wisdom.

 

Australia’s most iconic private island, InterContinental Hayman Island Resort, delivers a new era of luxury and we are currently seeking an exceptional and driven professional to join our team and play a pivotal role in it all. The re-imagined InterContinental Hayman Island Resort will immerse you in the wonders of working in five-star luxury and offer amazing career platform coupled with the opportunity to live in a world heritage area, on the Great Barrier Reef.

Your day to day

If you'd like to embrace a wider world of experiences and opportunities, we'd like to welcome you to the world's most international luxury hotel brand as an Administration Assistant.  Reporting to the General Manager, this is a key role providing support and assistance to both the General Manager and from time to time the Resort Manager to enable them to perform with effectiveness and impact – their right hand person!

 

Performing a range of secretarial and administrative duties, your day to day will include;

·  Dealing proactively with all telephone calls, emails and written correspondence; drafting professional correspondence and communication.
·  Assisting with the creation of presentations for resort and industry events and the coordination of projects and operational initiatives.
·  Assisting in the management of Owner communication, including meetings and entertainment.
·  Preparing agendas, attending and taking minutes of Resort meetings.
·  Establishing strong working relationships with internal and external stakeholders, including guests.
·  Collaborating across the Resort as required.
·  Managing complex and changing diaries, including, travel, scheduling, negotiating appointments and meetings and organising associated and supporting documentation.
·  Organising events and meetings.
What we need from you

What really makes the role exciting is the ongoing opportunity to support the Resort’s to drive and maintain high standards across the operation and championing our IHG ways of working. This role is an opportunity to use your strong communication and problem solving skills to truly have impact and influence. You will have the ability to learn quickly, work collaboratively, be flexible, approachable and proactively seek out ways to go above and beyond. You will be an all-rounder where no job is too big or too small, and be happy to get involved wherever your support is required.

 

As the ideal candidate you will have significant experience as an Administration Assistant or Personal Assistant previously or a similar role in a fast paced, dynamic and complex environment and a proven track record of delivering results. A multi tasker with the drive to explore new ways of working and an open mind around how you support the team to drive the Resorts performance forward will be paramount. You will have strong computer and technological aptitude with the ability to work alongside a team and collaborate with varied stakeholders which is underpinned by professionalism and neutrality.  You must also meet the legal requirements to work in Australia without restrictions and be comfortable working outside of business hours and across weekends and public holidays as required.

What we offer

IHG are more than just great places to stay, we are also one of Australia’s best employers. We are looking for exceptional people like you to greet the world and be the spark that makes us even better.

We passionately believe that it’s our people who have brought us to where we are today and our people that will help us grow. We celebrate diversity every day. We welcome guests from every background and corner of the world, so we want individuals who can bring hospitality to life for everyone.

We will give you every opportunity to grow vertically, functionally, geographically, and personally. As part of the IHG family with more than 5,300 hotels in over 100 countries, the world is your oyster.