Expires soon IHG

Executive Assistant - Crowne Plaza London The City

  • London, UNITED KINGDOM

Job description



Description

The Role:

Crowne Plaza London The City are looking for Executive Assistant to join our Hotel.

Crowne Plaza London The City places you in the heart of London, walking distance from St. Paul's Cathedral and London Stock Exchange. This 4-star hotel is close to Museum of London and London Bridge and has 204 air-conditioned rooms

As an Executive Assistant to general Manager Edward Bracken, you will lead and provide a comprehensive and proactive secretarial and administrative support to the General Manager and Excom Team, including smooth and efficient running of the office and dealing with all matters in a professional, efficient and timely manner. You will be guest focused with a real understanding of guest metrics.

The Role:

·  Provision of full secretarial support including: diary management, all travel & accommodation arrangements, meeting co-ordination, business expenses and dealing proactively with all telephone calls and written correspondence;
·  Monitor e-mail traffic and respond promptly to time sensitive requests;
·  Pro-active in holistic management of the diary and resolve issues prior to actual schedule;
·  Co-ordinate and manage meetings hosted by the VP. Includes notification, registration, logistics and follow-up within time parameters;
·  To devise and maintain an up to date filing, storage and follow up retrieval system;
·  To work with other functional managers as required to assist in any secretarial support– including processing invoices, organizing external meetings as required and any internal communications as needed.
·  To complete all administration accurately and timely for all expenses, holidays, absence allocation and authorization of expenditures, budget maintenance and invoice processing;
·  To undertake special duties or work outside the normal daily/weekly routine but within the overall scope of the position at the request of the VP
·  To attend and take notes and minutes at key company meetings, transcribe and communicate to colleagues in a timely manner.
·  To carry out background research and present findings as required.
·  To meet and greet visitors
what we need:

Requirements:

Most of all we need a people focused Executive Assistant who can provide support across the hotel and prioritise the needs of the business. You will have:

·  At least 2 years PA/EA Experience with in a Hospitality or related field.
·  Excellent written and verbal communication skills.
·  Advanced user of Microsoft Word, PowerPoint, Excel and Outlook.
·  Ability to work with people at all levels of the organisation.
·  Able to exercise complete confidentiality and diplomacy.
·  Will be able to work unsupervised, use initiative and be self-motivated, confident and professional. 
·  Ability to cope and maintain calm under pressure. 
·  Able to plan, prioritise and organise proactively
·  Excellent interpersonal skills

Benefits of Working as Executive Assistant

·  Up to £38,000 per annum, plus local incentive schemes. and Great IHG Perks!
·  28 days holiday each year, including bank holidays, this increases up to a maximum of 33 days.
·  Discounted international/worldwide room rates for yourself, family and friends
·  Access to our Voluntary Benefits portal (HAPI Benefits), which includes discounts on some travel, leisure time activities, health, retail and motoring
·  Long service awards which increase with length of service
·  Excellent employee recognition programmes
·  Vast range of learning and development programmes
·  Opportunities for promotion and transfer across the group
·  Meals whilst on duty
·  Dry Cleaning of Work Ware
·  Most importantly, we’ll give you the room to be yourself.

If you’re looking to work for a company that can offer you flexibility and a great work life balance, IHG is the company for you!

If you feel you are the right candidate for the role as our Executive Assistant , then please click ‘apply’ now!

We’d love to hear from you!

You must meet the legal requirements to work in the UK.

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