Human Resources Coordinator

Job description

· Coordinate and administer all paper flow within the Division

· Ensure that employee facilities are maintained and are within standards, i.e. Employee locker rooms, employee restaurant and housing and employees' smoking area

· Type, file, and upkeep of all correspondence related to the department

· Set up a systematic and efficient filing system, both for hard files as well as all electronic data, that enables quick retrieval. Ensure all files are kept up to date at all times

· Answers telephone and give information to callers or routes call to appropriate official and places outgoing calls

· Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person

· Maintains timekeeping records and schedules for the Division

· Routes incoming mail and outgoing correspondences

· Prepare submission of medical claims to insurance company once a month

· Ensure the hotel has administered professionally in meeting government requirements, and maintained close coordination with Department of Manpower/Labour Bureau, Department of Immigration, Hygiene and Health authorities etc.

· Maintain all applications file and database

· Ensure that all applications are reviewed and that acknowledgment/reject letters are sent out 2 weeks from date of receipt.

· Supports the scheduling of interviews for candidates.

· Assist in recruitment activities, prepares and posts vacancy announcements; prepares and places newspaper advertisements for open positions; contacts applicants for screening interviews; coordinates and attends job fairs; screens applications and resumes; schedule interviews for candidates and refers suitable candidates to Department Heads; checks and documents applicant references.

· Prepares letters of offer

· Handle Statutory compliance viz. PF, ESIC, Apprentice etc.

Desired profile

Qualifications :

University Degree/Diploma – preference given to Human Resources. Experience of working in hotel-related operational positions would be a useful benefit. Sound knowledge of Statutory compliance.