Executive Assistant

Job description

· Preparing reports, memos, letters, and other documents.
· Answering phones and routing calls to the correct person or taking messages.
· Handling basic bookkeeping tasks.
· Filing and retrieving corporate records, documents, and reports.
· Helping prepare for meetings.
· Accurately recording minutes from meetings.
· Greeting visitors and deciding if they should be able to meet with executives.
· Using various software, including word processing, spreadsheets, databases, and presentation software.
· Reading and analyzing incoming memos, submissions, and distributing them as needed.
· Performing office duties that include ordering supplies and managing a records database.
· Opening, sorting and distributing incoming faxes, emails, and other correspondence.
· Provide general administrative support.

Desired profile

Qualifications :

·  1-3 years in similar position experience or similar field.
·  Excellent English oral and written skills
·  Ability to handle high volume with attention to detail
·  An ability to establish and retain effective working relationships with hotel staff and clients/vendors
·  Strong organizational and time management skills
·  Applies a professional, confidential and ethical approach at all times
·  Works in a safe, prudent and organized manner
·  Ability to operate computer and office equipment
·  Proficiency in Excel and Word
·  Knowledge of the generally accepted respective department principles and local regulations
·  Ability to multitask, work in a fast paced environment and have a high level attention to detail