Executive Assistant

Job description

3432766
Additional Cities

Washington
Career Level

Entry-Level
Relocation Assistance

No
Business

GE Aviation
Business Segment

Aviation Global Law & Policy
Function

Legal
Country/Territory

United States
Additional States/Provinces

District of Columbia
Postal Code

20004-2414
Role Summary/Purpose

The Executive Assistant will be responsible for defined work or projects with moderate complexity. In this role you will provide high-level, confidential administrative support to the GE Aviation Government Affairs and Policy team at GE's Washington, D.C. office.
Essential Responsibilities

The Executive Assistant will be responsible for professional maturity, diplomacy, and discretion. In this role you will follow a work plan, meet day-to-day short-term objectives, and resolve issues through immediate action or short-term planning.

In addition, as the Executive Assistant, you will:

·  Provide overall office management and administrative duties such as:
·  phone coverage
·  call screening
·  memos
·  and letters to the executive suite (CEO, CFO, HR, and Legal) and other Business Management

·  Be responsible for day-to-day responsibilities, including; floating between positions and assignments, as directed

·  Serve as backup to Executive Assistants in other departments

·  Establish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnel

·  Proactively coordinate calendars, which is comprised of a heavy meeting schedule and extensive travel

·  Make complex travel arrangements and coordinates itineraries

·  Plan, schedule, and arrange business meetings and travel itineraries

·  Maintain passport and visa requirements

·  Prepare and reconcile expense and T&L accounts

·  Direct business contacts to appropriate managers

·  Prepare presentations, reports, spreadsheets, meeting minutes, and other business information

·  Assist in managing expense accounts and budgets

·  Provide discrete and confidential coordination of sensitive company information

·  Use discretion in interfacing with all levels of individuals, both internally and externally

·  Anticipate needs and accomplishes responsibilities without direction

·  Prepare, evaluate, and edit incoming and outgoing communications for the executive suite

·  Manage multiple projects from various sources (Including; other Executive Assistants) and prioritize / initiate follow up to ensure timely achievement of commitments

Qualifications/Requirements

·  Bachelor’s Degree from an accredited college or university (Or a High School Diploma / GED with a minimum of 4 years of experience in an Executive or Administrative Assistant position)

Eligibility Requirements:

·  Ability and Willingness to work a schedule based on the demands of the executive suite
·  Which will include:
·  early mornings
·  late evenings
·  and some weekends
Desired Characteristics

·  Ability to work as a supportive, collaborative, team player, while having an effective working relationships with peers and others

·  High customer service orientation experience, in a customer service environment with customer contacts, at all levels

·  Strong organizational skills and exceptional attention to detail and accuracy

·  Ability to prioritize and anticipate needs

·  Ability to maintain confidentiality of highly sensitive information

·  Ability to deal with ambiguity and handle stressful and difficult situations with composure

·  Knowledge of GE policies / procedures

·  Ability to balance workload under short deadlines and changing priorities in a fast paced environment

·  Internet proficiency and knowledge of web-based applications

·  Strong computer skills with proficiency in Microsoft Applications (PowerPoint, Word, and
Excel)

·  Strong oral and written communication skills

·  Strong interpersonal and leadership skills
About Us

AtGE Aviation , we are imagination at work. Whether we’re
manufacturing components for our GEnx engines or driving innovation in fuel and noise reduction, the GE Aviation
teams are dedicated to turning imaginative ideas into advances in aviation that tackle some of the world’s toughest
problems. Join us and you’ll find yourself in a dynamic environment where our ongoing, substantial investment in
research and development keeps us moving forward and looking ahead. At GE, developing people is embedded in our
culture and integral to our growth. Here you’ll work collaboratively and across functions with the highest caliber
talent, utilizing ground breaking technology and processes. Whether it’s the next generation of ecomagination
products or the future of aircraft engines, we’ve got the state-of-the-art resources to make those innovations a reality.
If you’re passionate about aviation and looking for a career rich with challenges and unlimited opportunities for
growth and advancement, then join GE in reengineering the sky through aviation innovations that will impact the
globe for generations to come.
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is anEqual Opportunity Employer . Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation, gender identity or expression, age, disability, veteran status or any other characteristics protected by law.
Additional Eligibility Qualifications

GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
Primary Country

United States
Primary State/Province

District Of Columbia
Primary City

Washington