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Offers “Ernst & Young”

Expires soon Ernst & Young

Executive Assistant - UK&I - AWS - Permanent - Manchester

  • UNITED KINGDOM
  • Marketing

Job description




Rank: Administrative Intermediate, Level 1



Description

To provide proactive and high quality administrative support to a portfolio of up to

4 Partners and Associate Partners

Key Responsibilities





Relationship management

·
Act as an ambassador and first point of contact for allocated Partners and Associate Partners.

·
Develop and maintain internal and external networks, building knowledge of key client handling teams and issues in order to effectively identify and communicate priorities.

·
Build strong relationships with clients and their PA’s identifying opportunities to enhance EY’s reputation.

Diary and meeting management

·
Provide comprehensive diary management, having full autonomy to make decisions using initiative to resolve conflicts and exercise judgment on priorities.

·
Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively.

·
Facilitate all logistical arrangements and ensure all documentation is prepared in advance of meetings.

Travel management

·
Proactive itinerary planning, researching and considering reasonable alternative cost effective travel, to include assistance with visas.

·
Maximise cost reduction opportunities, utilising preferred travel provider in line with travel and expenses policy.

Communication management

·
Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly.

·
Proofread and sense check all communications and documentation, complying with brand and risk procedures.

Events management

·
Project manage large and complex events ensuring compliance with policies and liaising with procurement, risk management, health and safety and all other relevant teams.

·
Facilitate logistical arrangements and attend events as required, proactively ensuring relevant documentation is available .

·
Manage budget andeffectively negotiate costs.

Time and expense management

·
Prepare and submit timesheets.

·
Collate and process expenses and invoices ensuring compliance with policy and approval process.

·
Reconcile credit card/bank statements with receipts as appropriate.

General administrative and project support

·
Delegate meetings, events, travel, accommodation and ad hoc tasks to EAst.

·
Maintain client contact and relationship databases.

·
Provide ad hoc project support.

·
Meet and greet visitors to EY offices.

·
Provide cover for colleagues during absences as appropriate.

Experience and skills required

·
Experience in a corporate professional services environment is preferred.

·
The confidence to engage with senior/high profile contacts and clients and their teams.

·
Attention to detail and ownership for the delivery of high quality work.

·
Ability to build relationships across diverse teams both locally and globally.

·
Ability to work as part of a team, ensuring seamless service to the firm and clients.

·
Confident with the ability to use own judgment and make decisions in order to prioritise, challenge, negotiate and influence.

·
The ability to plan ahead and anticipate potential problems.

·
Strong organisational skills with ability to prioritise a busy and often conflicting workload.

·
A flexible and professional approach, remaining calm under pressure.

·
Knowledge of time zones and best means of travel between multinational locations.

·
Broad knowledge of Microsoft Office packages.