Executive Assistant - UK&I - AWS - Permanent - Manchester

Job description

Rank: Administrative Intermediate, Level 1    

      

Description

To provide proactive and high quality administrative support to a portfolio of up to

4 Partners and Associate Partners

Key Responsibilities

 

 

Relationship management

· 
Act as an ambassador and first point of contact for allocated Partners and Associate Partners.

· 
Develop and maintain internal and external networks, building knowledge of key client handling teams and issues in order to effectively identify and communicate priorities.

· 
Build strong relationships with clients and their PA’s identifying opportunities to enhance EY’s reputation.

Diary and meeting management

· 
Provide comprehensive diary management, having full autonomy to make decisions using initiative to resolve conflicts and exercise judgment on priorities. 

· 
Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively.

· 
Facilitate all logistical arrangements and ensure all documentation is prepared in advance of meetings.

Travel management

· 
Proactive itinerary planning, researching and considering reasonable alternative cost effective travel, to include assistance with visas.

· 
Maximise cost reduction opportunities, utilising preferred travel provider in line with travel and expenses policy.

Communication management

· 
Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly.

· 
Proofread and sense check all communications and documentation, complying with brand and risk procedures.

Events management

· 
Project manage large and complex events ensuring compliance with policies and liaising with procurement, risk management, health and safety and all other relevant teams.

· 
Facilitate logistical arrangements and attend events as required, proactively ensuring relevant documentation is available .

· 
Manage budget andeffectively negotiate costs.

Time and expense management

· 
Prepare and submit timesheets.

· 
Collate and process expenses and invoices ensuring compliance with policy and approval process.

· 
Reconcile credit card/bank statements with receipts as appropriate.

General administrative and project support

· 
Delegate meetings, events, travel, accommodation and ad hoc tasks to EAst.

· 
Maintain client contact and relationship databases.

· 
Provide ad hoc project support.

· 
Meet and greet visitors to EY offices.

· 
Provide cover for colleagues during absences as appropriate.

Experience and skills required

· 
Experience in a corporate professional services environment is preferred.

· 
The confidence to engage with senior/high profile contacts and clients and their teams.

· 
Attention to detail and ownership for the delivery of high quality work.

· 
Ability to build relationships across diverse teams both locally and globally.

· 
Ability to work as part of a team, ensuring seamless service to the firm and clients.

· 
Confident with the ability to use own judgment and make decisions in order to prioritise, challenge, negotiate and influence.

· 
The ability to plan ahead and anticipate potential problems.

· 
Strong organisational skills with ability to prioritise a busy and often conflicting workload.

· 
A flexible and professional approach, remaining calm under pressure.

· 
Knowledge of time zones and best means of travel between multinational locations.

· 
Broad knowledge of Microsoft Office packages.