Offers “Dxc Technology”

Expires soon Dxc Technology

Senior Assistant Administrative

  • Chesterfield (Derbyshire)

Job description


·  Job Description:

Summary

Under moderate supervision, provides administrative support to a specific business/functional area. Performs specialized administrative duties as appropriate for department.

Essential Job Functions

·  Performs general office duties for department such as word-processing, photocopying, faxing, report generation, and filing; may provide specialized administrative support such as basic graphic creation for presentations and documents.
·  Performs routine office duties according to business unit/functional area such as entering information into databases, compiling and analyzing simple data, and preparing reports and presentations to convey results.
·  Coordinates outgoing department correspondence; may create original correspondence; assembles, addresses and mails documents; distributes incoming mail to appropriate personnel.
·  Distributes documents to department employees such as faxes, staff calendars, or proposal responses; photocopies documents as necessary; ensures documents are received by appropriate employees.
·  Schedules meetings and off-site functions; reserves conference rooms as appropriate; coordinates specific business unit/functional area activities as appropriate.
·  Orders basic office and computer supplies as needed in order to ensure adequate supply. Contacts appropriate repair persons to service office equipment as needed to ensure continuous service.
·  Answers incoming calls and routes calls to appropriate personnel; records messages and delivers to appropriate personnel; researches and responds to routine inquiries.
·  Registers personnel for conferences and classes. May coordinate travel arrangements for employees; ensures travel dates are correct; reserves accommodations as appropriate to facilitate travel.

Basic Qualifications

·  High school diploma or G.E.D.
·  Two or more years of administrative assistance experience
·  Experience working with administrative practices and procedures
·  Experience working with industry writing style such as grammar, sentence form, and structure

Other Qualifications

·  Skills in utilizing presentation and database software
·  Good communication skills
·  Office equipment skills such as faxing and photocopying
·  Good personal computer and business solutions software skills
·  Good interpersonal skills for answering telephones and communicating with all levels of employee
·  Good organization skills to balance work and prioritize tasks
·  Ability to work independently with minimal supervision

Work Environment

·  Office environment

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