Executive Assistant, Quality & Food Safety

Job description

Dannon in WBS QUALITY is looking for an Executive Assistant, Quality & Food Safety inLouisville, CO.

Position Description:

The Executive Assistant will perform a variety of tasks in the support of the Quality & Food Safety Leadership Team, including domestic and international travel arrangements, meeting and special events logistics, calendar management, and processing expenses as an example. Additionally, he/she will be asked to help with special projects and stakeholder coordination.

Responsibilities:

·  Manage meeting coordination which includes soliciting topics, preparing and communicating agendas, ordering catering, transcribing/distributing minutes, and tracking meeting outcomes and future events
·  Coordinate travel to include processing travel request documents, travel expense summaries, and making required travel arrangements to include transportation, lodging, and itinerary needs
·  Perform general office duties such as ordering supplies, maintaining records, and performing basic bookkeeping work
·  Support event planning activities to include making arrangements for meeting date/time/location, room setup, catering arrangements, audio-visual equipment, etc.
·  Interact with all levels of management, employees, customers, and other executive visitors
·  Create, edit and proofread business communications and documents on behalf of the Senior Director, utilizing MS Word, Excel and PowerPoint
·  Prepare expense reports via Concur
·  Arrange the calendars and prioritizing (rescheduling) meetings, as necessary
·  Maintain confidentiality of key information and projects

Education and Experience (Requirements):

·  Requires a high school diploma or equivalent and a minimum of 8 years administrative support experience;
·  bachelor's degree is strongly preferred
·  Previous experience in Consumer Packaged Goods (CPG) is highly desirable

Knowledge, Skills and Abilities:

·  High level proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint is required.
·  Must be organized and able to work independently to manage and meet deadlines.
·  The ability to multi-task and work with frequent interruptions is essential.
·  Must exhibit excellent verbal and written communication coupled with the ability to successfully interact with people at all levels of the organization.
·  The ability to make administrative/procedural decisions/judgments on sensitive and confidential issues is essential.
·  Must be flexible and capable of handling multiple and shifting priorities.
·  The ability to develop and maintain positive and effective working relationships across a broad and diverse group is key to success in this role.

For more information about Danone, its people and its business, please visit danone.com We have something special inside, do you?
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Danone North America is a Certified B Corporation business unit of Danone and operates in the U.S. from headquarter offices in White Plains, NY and Broomfield, CO. For more information, please visit DanoneNorthAmerica.com .　

Danone North America is an equal employment and affirmative action employer. All qualified applicants will receive consideration without regard to race, color, religion, disability, sex, sexual orientation, gender identity, national origin, age, veteran status, genetic characteristic or any other unlawful criterion.　

http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf