Emploi

Trouvez facilement votre premier job

Découvrir

L'actualité professionnelle des 18-30 ans

Découvrir
Finance

Découvrez les aides financières auxquelles vous êtes éligible

Découvrir
Santé
🎁 1 mois gratuit

La mutuelle qui prend soin de la santé des jeunes

Découvrir
Mobilité

Révisez le code de la route à partir de 9,90€

Découvrir

Offers “Bnp Paribas”

days ago Bnp Paribas

PMO Analyst

  • Internship
  • Chennai ( Chennai )
  • Project / Product management

Job description



About BNP Paribas Group:

BNP Paribas Group is a leading European bank with a strong global footprint across 72 markets and more than 202,000 employees. The Group provides corporates, institutional and private investors with product and service solutions tailored to their specific needs. It offers a wide range of financial services covering corporate & institutional banking, wealth management, asset management, insurance, as well as retail banking and consumer financing through strategic partnerships”.

About BNP Paribas India Solutions:

Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas Group, a leading bank in Europe with an international reach. With delivery centers located in Mumbai and Chennai, we are a 24x7 global delivery center. We partner various business lines of BNP Paribas such as Corporate and Institutional Banking, Wealth Management, Retail Banking through three verticals - Information Technology, Operations and Finance Shared Services.

About Business line/Function :

The IFS IT Sydney Department supports all ANZ business areas through the cost-effective identification, prioritization, design, development and implementation of technology-based change, promoting standard architectures and services.

The IT team work closely with internal stakeholders including business stakeholders and other teams within IT (Service Delivery, Solutions Architecture team, Technical Architecture team, Environment Management team and Project Management Office).

Job Title:

PMO Analyst

Date:

26/Jun/2020

Department:

BP2S

Location:

Chennai

Business Line / Function:

IFS Sydney

Reports to:

(Direct)

NA

Grade:

(if applicable)

(Functional)

Number of Direct Reports:

Directorship / Registration:

Position Purpose

Þ The Project Management Office (PMO) is a team within the IT and Change (IT&C) division who provide reporting and other support for the IT&C budget, a large portfolio of projects and pipeline items, and are responsible for providing governance and guidance around IT processes, including risk management, project management (principles, practices, methodologies, tools and techniques) and other processes.

Þ This position is responsible for keeping the Project Management Office organized and includes tasks such as documentation control, collation of data for reporting, liaison between the PMO and stakeholders and general administrative duties relating to Quality Assurance, IT Governance, Resource Utilization and Cost monitoring functions.

Þ The PMO Analyst Risk and oversight has some specific responsibilities regarding the support of the IT Risk Management and oversight framework. They will also work closely with other PMO team members to fulfill their other key responsibilities.

Þ This is a hands-on role in a fast-paced environment with frequent change.

Responsibilities

Support the IT department Risks Management framework

· Maintain the IT department Risk Framework in line with the latest local and global policies as advised by the Head of Technical Projects and Risks.
· Track the identification and mitigation of risks by the IT Risk Champions and prepare the relevant reporting.
· Manage the list of risk topics relevant to IT in ANZ as well as the identification of risk champions for each risk topics.
· Support the coordination of answers to internal and external audits.

Support the oversight framework for IT ANZ services outsourced within BNP Paribas

· Maintain the oversight framework for IT ANZ services outsourced within BNP Paribas, as advised by the Head of Technical Projects and Risks.
· Track and report on the adherence to this framework.

Financial and resource management

· Accurate and efficient maintenance of the resource utilisation and capacity planning tools, liaising extensively with managers, project managers and portfolio managers
· Extensive support of the financial management tools and processes to assist with tracking and reporting of the budget and expenditure, including responding to queries
· Collation and compilation of resource data used to support management and project managers (such as staff skill assessments)

Management of new requests for change within IT&C

· Managing the team inbox to ensure that new requests are logged into the book of work
· Responding to client queries - target turnaround time on responses is 24hr
· Co-ordinate the process to ensure that new requests assessed and forwarded to the correct team to be progressed through the pipeline, with awareness of business priorities
· Co-ordinate the process and meetings around the approval of projects to progress through the pipeline
· Escalate any issues requiring the attention of the Head of PMO
· Ensure that the appropriate budget lines, BTO and other project details are created

Reporting

· Collation of project data from various managers and stakeholders to compile regular dashboards and status reports for local and global audiences and committees
· Administration of PMO tools that are used to track and communicate overall portfolio status, risks and issues

Project and Quality/ Governance support

· Creation and maintenance of standard templates using Word, Excel and Powerpoint and the Project methodology
· Administration of the IT&C document management system to maintain an organised and logical repository
· Assistance with CIO project reviews, and quality control reviews, including evidence collection and validation
· Assistance with administrative duties in monitoring IT governance procedures to ensure compliance, including monitoring and following up IT&C procedures that require review / update
· Administrative assistance with data gathering and analysis for internal and external audits

General

· Liaison and engagement with stakeholders of varying seniority
· Continuously look to improve processes within the team and across the wider IT&C team
· Administration of the PMO SharePoint site
· Documentation of procedures and user guides, conforming to group and local governance
· Assist with ad-hoc projects under the PMO scope as required.

Technical & Behavioral Competencies

· Technical pre-requisites:

o Intermediate to Advanced level in MS Excel, and ideally in Word and PowerPoint, OneNote, Skype and Outlook

o Preferable: Experience or exposure to MS SharePoint, preferably on the administrative side

o Preferable: Experience or exposure to project management methodologies

o Preferable: experience using MS Project, PPM Tools

· Behavioural

o Planning, Organising & Co- ordinating : Establishes courses of action for self and others to ensure that work is completed efficiently within defined timelines

o Attention to Detail: Strong focus on ensuring correctness and quality of work

o Communication: Express ideas effectively and clearly in both verbal and written communication in a professional and appropriate way. Ability to seek clarification when not clear.

o Initiative: Tries to find new ways to improve current work, and industrialize processes. Brings fresh ideas to problems, introduces operational efficiencies where possible, and is always open to suggestions.

o Accountability: Take personal responsibility for all work assigned whilst delivering a quality service

o Pro Active: A team player who is able to see a need and be willing to assist in meeting that need, even if it falls outside the word specific area of their job description

o Drive for Results: Continually focuses on achieving positive, concrete results contributing to business success

o Client Focus: Making efforts to listen and understand the customer; anticipating customer needs; giving high priority to customer satisfaction

o Negotiation & Conflict Resolution: Negotiates & mediates sound agreements in situations where there is disagreements or differences in interests

o Building Team Spirit: Building a supportive environment, where staff understand and work together to achieve team goals, in an atmosphere of mutual respect and enthusiasm

o Self Confidence : Showing an air of confidence, commanding attention and respect; able to represent the department to internal clients and senior management

Specific Qualifications (if required)

· At least 6 years previous work experience in a Project Management Office, or in a co-ordination role supporting projects, or in a junior Project Manager role

· Desirable: exposure to the SDLC and/or project management principles, experience in the Financial Services industry, experience in accountancy

· Desirable: some knowledge of accounting (managing expenses, accruals, depreciation)

· Tertiary education desirable but not essential

Skills Referential

Behavioural Skills : (Please select up to 4 skills)

Communication skills - oral & written

Client focused

Ability to share / pass on knowledge

Ability to deliver / Results driven

Transversal Skills: (Please select up to 5 skills)

Ability to develop and adapt a process

Ability to understand, explain and support change

Ability to develop and leverage networks

Ability to anticipate business / strategic evolution

Ability to set up relevant performance indicators

Education Level:

Bachelor Degree or equivalent

Experience Level

At least 5 years

Other/Specific Qualifications (if required)

NA

Ideal candidate profile



Qualifications :

· At least 6 years previous work experience in a Project Management Office, or in a co-ordination role supporting projects, or in a junior Project Manager role

· Desirable: exposure to the SDLC and/or project management principles, experience in the Financial Services industry, experience in accountancy

· Desirable: some knowledge of accounting (managing expenses, accruals, depreciation)