Cash and Banking Assistant Manager - Birmingham

Job description

The Role

The Cash & Banking Assistant Manager works within a small team responsible for the allocation management and movement of funds and the management and reconciliation of the bank accounts. A key part of the departments shared service functions, the Cash and Banking team provides a critical service to the rest of client finance.

The Cash & Banking Assistant Manager will support the Cash & Banking Manager by assisting in leading and ensuring the service delivery by the Cash and Banking Control team, they will ensure any key issues are resolved and chased up and be able to prioritise resource allocation.

Participation in management team meetings will be as required and the Assistant Manager will deliver management reporting with input to monthly departmental dashboard reporting plus additional ad-hoc reporting as required.

The Cash & Banking Assistant Manager will support the ongoing improvements in cash management processes and ensure the team adhere to strict internal controls. They will be key in liaising with other Client Finance teams to ensure that issues and outstanding items are clearly communicated and resolved.

They will be responsible for maintaining the accuracy of the cash and bank ledgers in line with the agreed processes and procedures, ensuring that controls are adhered to, minimising the risk of fraud.

Key deliverables and responsibilities

· Ensure allocation of cash received, identifying the source funds and ensuring all sums received are posted to the correct accounts with 24 hours of receipt, initiating queries on unidentifiable items as appropriate.
· Ensure the preparation of all outputs eg; bank reconciliations for all client accounts through the use of “common” accounts has been completed and provide regular reports of progress with bank reconciliation's and unallocated cash
· Deliver monthly management reporting
· Maintain relationships between all banking service and banking solution providers. This includes the control and maintenance of opening and closing process and procedures with a full understanding of the use of common and pooled accounts.
· Monitor the tracking, investigation and resolution of allocation of unidentified receipts and return monies which cannot be properly identified within agreed timeframes.
· Respond to and ensure that all queries relating to bank accounts, cash received and payments made are dealt with on a timely basis.
· Review regular reconciliations of all unallocated cash against completed bank reconciliations ensuring that unidentified items are investigated and resolved.
· Maintain and build a relationship with our banking supplier and obtain annual and adhoc audit requirement updates
· Assist in monitoring departmental targets and objectives for the Cash and Banking Control team and that individual performance by team members against these objectives is monitored and measured
· Develop, implement and continuously improve processes and procedures to ensure service delivery standards for internal and external clients are met
· Ensure that all payments made are supported by the appropriate documentation and the correct authorisation is provided.
· Ensure strict compliance of all agreed processes and controls, particularly ensuring that BNPPRE is compliant with RICS client money guidelines.
· Support the Cash and Banking Manager in maintaining complete records of all bank accounts and ensuring that accounts are opened and closed in a timely manner to meet client requirements
· Assist with recruitment, retention and career development of employees to develop committed, high performance, client focussed teams
· Assist RICS and other auditors in identifying the information necessary to complete audit activities, particularly regarding bank reconciliations.
· Work with internal audit and compliance to ensure that all compliance and control requirements are met
· Participate in and monitor the effectiveness of controls of activities performed by the team.

Service Delivery

· Ensure that members of the Cash and Banking Control team understand and achieve internal and external client objectives and that service levels are defined, agreed and met
· Increase the range of services provided by Client Finance and the expertise deployed to develop key differentiators and assist actively in winning new business
· Develop and maintain effective relationships with internal and external clients and ensure effective co-ordination with the shared service and treasury functions to ensure satisfaction with all client accounting services delivered
· Monitor and control the content and quality of accounting deliverables to ensure information provided to clients is accurate, complete and timely
· Review and interpret client accounting requirements providing ad-hoc advice to clients and working with clients and the Client Finance team to refine deliverables and ensure effective delivery mechanisms
· Ensure all statutory and tax requirements for clients are satisfied and that both company and legislative procedures and controls are adhered to

Financials

· Individual and team based targets
· Manages within budget and minimises overhead spend

Clients and Business Development

· Manages existing client relationships.
· identifies and helps progress new business opportunities both in and outside own discipline
· Able to work on a broad range of projects referring only to senior colleagues/ external specialists on highly unusual or technical issues.
· Specialist in one aspect of own discipline. Broad knowledge of principles and practices of related disciplines
· Enhances BNP Paribas Real Estate‘s reputation through successful delivery
· Builds own network internally and externally

People

· Responsible for assisting management of a small team
· Actively engages with other team members
· Recognised senior specialist who shares knowledge and advises others
· Works with and develops junior employees
· Coaching/mentoring of others

Systems and Process

· Evaluates, adapts and improves standards, techniques and procedures
· Is a contributor to BNP Paribas Real Estate projects

Essential qualifications

· AAT or GCSE Qualifications as a minimum
· Prior Property or Legal experience where use of Client Money experience is desirable.

Essential skills

· Proficient in MS Office
· Significant cash management experience in a demanding finance environment
· Experience of accounting techniques, internal and external reporting, finance operations and processes

Competencies

· Takes responsibilities to ensure that own work is correct
· Able to plan and prioritise own workload
· Delivers innovative solutions – participates in discussions to formulate alternative ways of working
· Awareness of the requirement to manage workload/time effectively
· Asks questions and is interested in the impact of their role upon their immediate area of responsibility
· Completes work with a view to the bigger picture
· Takes responsibility for achieving personal objectives
· Motivates self to achieve objectives and targets and to adapt to changing situations
· Displays openness and co-operation
· Maintains a focus on delivery
· Support team-working to achieve team goals
· Works effectively as part of a team
· Is proactive to change and supports the team and business with change

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.