Legal Assistant

Job description

DESCRIPTION

Amazon is looking for an experienced professional as Executive Assistant for our senior management in the Legal Department in Munich. The ideal candidate is a multi-tasker, manages proactively large volumes of different tasks, works very detail-oriented and has the desire and aptitude to grow with Amazon and the job.

This role is based in Munich and is looking for someone interested in relocating to Munich.

Specific tasks for the Executive Assistant include:
- Smooth administrative support and assistance to our senior management in daily business, i.e. maintain calendar, handle post and call, set-up conference calls, support in routine reporting and analysis preparation, handle internal & external meeting requests and prepare agenda for meetings;
- Offer pro-active planning support, anticipating needs for meetings, seeking and coordinating information where appropriate, alerting to forthcoming deadlines;
- Handle invoices and monitor through payment process until completion;
- Handle travel bookings from a-z, including travel expenses; and
- Coordinate team events and social activities;

- Work closely with the team of Legal Assistants and ensure smooth support of all Legal functions in Munich, including contract signature, monitoring court deadlines, communicate with regulators.

For this position we are looking for a candidate who enjoys working autonomously as part of a larger team, who interacts at all levels of the department and the company at ease and who values the diversity that working in an international environment brings. Our ideal candidate remains calm under pressure and excels at prioritizing among competing tasks, finds ways to deal with unforeseen challenges and displays a strong service mentality to our customers, internal and external. We also expect a high degree of integrity and discretion in dealing with confidential information as well as professionalism in dealing with employees at management level or points of contact inside and outside of Amazon.

Desired profile

BASIC QUALIFICATIONS

- The ideal candidate will have prior experience as an assistant,
- Will be proficient in Microsoft Word and Excel as well as having a general desire to learn new programs and software systems,
- Excellent written and oral communication skills in German and English,
- A passion and ability to learn new concepts in the workplace,
- A high degree of integrity and discretion when dealing with confidential information,
- A service mentality towards clients and an excellent attention to detail,
- Creativity in solving problems and identifying new or better ways to deal with recurring problems,
- Enthusiasm for teamwork and grace under pressure.
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