Executive Assistant, Global Executive Programs

Job description

DESCRIPTION

The Amazon Web Services (AWS) Global Executive Programs Team is seeking an experienced Executive Assistant to support two directors. This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across our global team. The Executive Assistant will act as a seamless extension of the leadership team and will work closely with other Executive Assistants throughout the organization. The ideal candidate will be an experienced planner with demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure.

The individual in this role must understand business priorities, proactively anticipate needs, and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism when dealing with senior executives is critical. The successful candidate will possess the ability to complete complex tasks autonomously, react with appropriate urgency, and take effective action. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.

Areas of responsibility:

· Management of complex calendar and scheduling to support teams in multiple locations
· Manage domestic and international travel
· Manage expense report coordination and submission
· Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, lunches, and team social events)
· Track and help drive completion of key deliverables and follow up on outstanding items
· Act as a liaison for direct reports
· Management of team space, including moves and reconfigurations
· Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization

PREFERRED QUALIFICATIONS

· Bachelors Degree or equivalent experience
· Strong analytical skills and demonstrated ability to improve processes
· Project management experience
· High levels of integrity and discretion
· Experience designing processes to maximize efficiency
· Strong organizational, communication and interpersonal skills

Desired profile

BASIC QUALIFICATIONS

· 5+ years of prior executive assistant experience
· Experience with Microsoft Outlook, Excel and Word management skills