Executive Assistant for Fire TV

Job description

DESCRIPTION

We are looking for an exceptionally bright, well organized and self-motivated Executive Assistant to join us in Fire TV. We are seeking motivated individual with a history of high performance to support our organization. Are you always looking around corners and anticipating needs? Do you believe that details matter? Do you want to learn more about marketing and business functions within Amazon and support a highly engaged team?

This exciting role requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders is important. A good sense of humor is a must, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You'll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. Exceptional judgment and problem solving skills are a must.

Responsibilities for this position include the ability to play a leadership role, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively. Other key responsibilities include:
· Management of complex calendars and scheduling with diplomacy and discretion.
· Organize, execute, and assist with team activities (staff meeting agendas, All-Hands meetings, on-sites/off-sites, team events, etc.) including creating agendas and coordinate participants in off-site meetings and deep dive reviews.
· Organize, execute and assist with the Fire TV diversity group and recognition programs
· Compile team goals and operational metrics, and gather appropriate inputs from others. Track and help drive completion of key deliverables and follow up on outstanding items. Manage headcount and recruiting information and space planning; maintain organizational charts.
· Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process. Submit expense reports in a timely fashion.
· Coordinate closely with other Executive Assistants within the Amazon community.
· Experience with handling confidential information and dealing with professionals inside and outside the company.
· Travel as needed for onsite or training purposes.

Desired profile

BASIC QUALIFICATIONS

· 3+ years of experience assisting at the executive level
· Bachelor's degree or 5+ years of experience as an administrative assistant
· Proficiency in Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint
· Experience in handling confidential information and dealing with professionals inside and outside the company
· Experience with event planning/organizing for both external and internal events